Item - 2024.BA110.1

Tracking Status

This item was considered by Bid Award Panel on December 11, 2024 and was adopted without amendment.
See also Item BA75.11

BA110.1 - Rescind and Re-Award of Document Number 4419884982 to OnX Enterprise Solutions Ltd for the supply and delivery of Microfocus Software License Subscriptions

Decision Type:: ACTION

Status:: Adopted

Wards:: All

Panel Decision

The Bid Award Panel adopted the following:

1. Rescind its April 17, 2024, Item BA75.11 decision to Award of Document Number 4419884982 to OnX Enterprise Solutions Ltd for the Supply and Delivery of Microfocus Software License Subscriptions, due to missing Option Year information; and

2. Grant authority to Award of Document Number 4419884982 to OnX Enterprise Solutions Ltd for the supply and delivery of Microfocus Software License Subscriptions

Solicitation Number:

Request for Quotation, Ariba Document Number 4419884982

Description:

For the supply and delivery of Microfocus Software License Subscriptions for the City of Toronto’s Technology Services Division

Recommended Supplier:

OnX Enterprise Solutions Ltd

Contract Award Value:

$855,032 net of all applicable taxes and charges

$966,187 including HST and all applicable charges

$870,081 net of HST recoveries

Contract is expected to start on date of award and to end on December 31, 2024.

Option Year 1 - From January 1, 2025, to December 31, 2025

$ 1,140,042 net of all applicable taxes and charges (Including contingency)

$ 1,288,247 including HST and all applicable charges

$ 1,160,106 net of HST recoveries

Total Potential Contract Award Value Including Option Years

$ 1,995,074 net of all applicable taxes and charges (Including contingency)

$ 2,254,433 including HST and all applicable charges

$ 2,030,187 net of HST recoveries

Origin

(December 5, 2024) Report from the Chief Procurement Officer

Summary

Solicitation Issued: February 7, 2024 Solicitation Closed: February 28, 2024

Number of Addenda Issued: one (1)

Number of Bids: Two (2)

Table 1: Summary of Bids Received

Supplier Name	Bid Price (excluding H.S.T.)
ONX Enterprise Solutions Ltd	$855,032.42
Teramach Technologies Inc.	$859,945.06

* Bid Price was for evaluation purposes only for one (1) year

Background Information

(December 5, 2024) Report from the Chief Procurement Officer on Rescind and Re-Award of Document Number 4419884982 to OnX Enterprise Solutions Ltd for the supply and delivery of Microfocus Software License Subscriptions
https://www.toronto.ca/legdocs/mmis/2024/ba/bgrd/backgroundfile-251397.pdf

Motions

Motion to Re-open Item (Carried)

That the Bid Award Panel reopen Item BA75.11 the award for Award of Document Number 4419884982 to OnX Enterprise Solutions Ltd for the Supply and Delivery of Microfocus Software License Subscriptions which was previously approved on April 17, 2024.

Moved by Lena Dianda.

Vote (Re-open Item)

Result:	Majority Required
Yes:	David McLeod (Acting Chair), Diana Santucci, Lena Dianda
No:
Absent:	Leah Ross

Motion to Adopt Item (Carried)

That the Bid Award Panel: