Item - 2020.BA115.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 16, 2020) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation (RFQ) Number DOC 2519550243

Description:

The supply and delivery of Liquid Chlorine for the City of Toronto's Toronto Water Division, for  a period of two (2) years and nine (9) months from date of award with an option to renew the contract by two (2) additional separate one (1) year periods, all in accordance with the provisions and specifications contained in the Request for Quotation.

Note:  Should the option(s) be exercised, the General Manager, Toronto Water Division will request the Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions.

Recommended Supplier:

Brenntag Canada Inc

Contract Award Value:

$3,881,831 net of all applicable taxes and charges

$4,386,469 including HST and all applicable charges

$3,950,152 net of HST recoveries

Contract is expected to start on January 1, 2021 and end September 30, 2023.

Option Year 1 - October 1, 2023 to September 30, 2024

$1,453,922 net of all applicable taxes and charges

$1,642,932 including HST and all applicable charges

$1,479,511 net of HST recoveries

Option Year 2 - October 1, 2024 to September 30, 2025

$1,497,540 net of all applicable taxes and charges

$1,692,220 including all applicable taxes and charges

$1,523,897 net of HST recoveries

The total potential cost to the City including all optional years is $6,953,559 net of HST recoveries. The total potential contract award is $6,833,293 net of all applicable taxes and charges, and $7,721,622 including all applicable taxes and charges.

The above cost calculations for the Option Year Periods reflects an estimated annual 3 percent increase as per the Consumer Price Index (CPI).

Solicitation Issued: July 21, 2020           Solicitation Closed: August 25, 2020

Number of Addenda Issued: One (1)

Number of Bids:  Two (2)

Table 2: Summary of Bids Received for Ariba Doc Number 2519550243 including bid price