Agenda

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Declarations of Interest under the Municipal Conflict of Interest Act

Confirmation of Minutes - July 14, 2025

Speakers/Presentations - The speakers list will be posted online at 8:30 a.m. on September 19, 2025.

Communications/Reports

The Controller and Chief Accountant recommends that:

1. City Council deem the unpaid property taxes levied in all years (including interest and penalties that have accrued on those unpaid taxes up to the time of write-off) on the 118 receivables listed in Attachment 1, uncollectible, and direct the Controller and Chief Accountant to remove these amounts from the tax assessment roll by writing them off.

This report provides information on accounts receivable amounts that were written off as uncollectible in 2024 under delegated authority provided to the Controller and Chief Accountant, including property tax amounts owing, outstanding receivables for invoiced services and Provincial Offences Act fines.

This report recommends that Council deem uncollectible and approve for write-off certain property tax amounts owing on 13 individual property tax accounts, comprising 118 receivable amounts which total $824,656, that relate to taxation years 1989 to 2024.  Staff are recommending these property tax receivable amounts for write-off as they are no longer returned on the assessment roll, or for which further collection efforts and recovery of outstanding amounts are extremely unlikely to be successful.

For the fiscal year ending 2024, the Controller and Chief Accountant, in accordance with delegated authority as provided in the City’s Financial Control By-Law, has approved the write-off of $1,893,544 in outstanding receivables for various services invoiced by City Divisions where collection is considered doubtful.

The Controller and Chief Accountant has approved the write-off of 20,636 Provincial Offences Act cases totalling $3,492,998.47. In all cases, no amounts were recovered since debtors could not be located or were deceased and / or had no assets, or exhaustive collection efforts proved futile.

There is no financial impact in the 2024 fiscal year from these write-offs since amounts owing are not recognized as revenue until paid or unless there is a reasonable expectation of collection.

This report considers three components:

1. The total estimated property tax amounts to be written off with the adoption of the recommendation in this report is $824,656, consisting of a municipal portion (which includes added charges) of levied taxes of $208,001, a provincial education portion of $89,458 and an additional $527,197 in interest charges and fees as at July 7, 2025. The provincial education portion of $89,458 to be written off will be recovered from the various schoolboards as these amounts have already been paid to the respective schoolboards.

The total write-off amount of $824,656 represents an extremely small percentage of the total amount of taxes billed over the period 1989 to 2024. In general, the City annually collects 97 percent of all taxes in the year billed, with a long-term collection success rate of over 99.9 percent.

The penalty / interest portion of the total write off amount is considered to be an estimate. Since interest accrues on tax accounts on a monthly basis, the amount of interest / penalty to be written off will continue to increase until the date the actual write-off is approved and processed. The write-off of the recommended amounts will have no impact on the current year's budget, as these amounts have been provided for in the Non-Program Allowance for Doubtful Tax Receivables Account in prior years.

2. Amounts totalling $1,893,544 listed in Attachment 2 (representing 0.25 percent of $762 million total billable revenues for 2024, excluding grants and billable revenues for Parking Tags, Tax and Utilities) were written off by the Controller and Chief Accountant in 2024 in accordance with delegated authority provided in the City's Financial Control By-law, after completion of appropriate collection efforts. These amounts, which are included in the City’s Accounts Receivable sub-ledger have been provided for in the City's Allowance for Doubtful Accounts and expensed in previous years; as such, there was no impact to 2024 operating expenditures.  Details of actions taken, and the recommended write-offs are noted in the Comments section below. 

3. Through delegated authority, amounts totalling $3,493,246.42 Provincial Offences Act defaulted fines deemed uncollectible were written off by the Controller and Chief Accountant in 2024 in accordance with delegated authority provided in the City's Financial Control By-law, after completion of appropriate collection efforts.

There is no financial impact to the City's revenues arising from these Provincial Offences Act defaulted fines write-off. Revenues reported in the City's general ledger reflect only the portion of the outstanding Provincial Offences Act fines that are deemed collectible.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial implications as identified in the Financial Impact section.

The Executive Director, Finance Shared Services recommends that:

1. City Council receive this report for information.

This report provides information on the status of payments in lieu of taxes requested from federal, provincial and municipal properties, and identifies payments in lieu of taxes receivables from all levels of government that remain outstanding as at July 31, 2025, for the taxation year ending December 31, 2024. The status of outstanding payments in lieu of taxes is reported to Council annually in accordance with a recommendation from the Auditor General in 2015.

Payments in lieu of taxes are voluntary payments made to the City of Toronto by federal, provincial and municipal governments and agencies to compensate the City for municipal services it delivers to their properties. In most cases, government agencies pay the full amount of payments in lieu of taxes that the City requests. There may, however, be payments in lieu of taxes receivables that the Deputy Treasurer has determined are unlikely to be paid. In these cases, the Deputy Treasurer (in consultation with the City Solicitor) is delegated authority under the City of Toronto Municipal Code Chapter 71 (Financial Control) to adjust for accounting purposes any outstanding receivables in respect of payments in lieu of taxes.

Through this delegated authority, the Deputy Treasurer, in consultation with the City Solicitor, has authorized adjustments to federal payments in lieu of taxes receivable accounts totaling $1,188,452 in July 2025 to reflect that these amounts are unlikely to be paid. The amounts approved for adjustments will not have a negative financial impact for the City since these amounts have been included in the City's 2025 Non-Program Operating Budget.

The payments in lieu of taxes amounts noted within this report in Table 1 have been fully provided for in the City's 2025 Non-Program Operating Budget. As such, there will be no impact on the current year's budget.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Executive Director, Court Services recommends that:

1. City Council receive the 2024 Annual Report from the Chair, Administrative Penalty Tribunal, contained in Attachment 1 to the report for information.

The Administrative Penalty Tribunal is an independent adjudicative body consisting of 25 public panel members referred to as Hearing Officers. Hearing Officers are appointed by City Council and provide a second, independent review and decision in a parking violation dispute, after a screening review has been completed. Hearing Officers have the authority to affirm, vary or cancel the decision of a Screening Officer and extend time for payment. In carrying out this mandate, the Tribunal is authorized to conduct hearings and hearing reviews. Decisions of the Hearing Officers are final - there is no further appeal.

There are no financial implications arising from the recommendations included in this report in the current budget year or in future years.

Any financial implications resulting from the recommendations included in the Administrative Penalty Tribunal's 2024 Administrative Penalty Tribunal Chair's Annual Report or the creation of an Administrative Penalty Tribunal Vice Chair appointment as well as a review of Administrative Penalty Tribunal member remuneration would be identified and submitted for consideration through a future staff report or through future budget processes.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information as presented in the Financial Impact Section.

The Chief Communications Officer, and the Chief Procurement Officer recommend that:  

1. The General Government Committee, in accordance with section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control Bylaw), grant authority to the Chief Communications Officer to amend Blanket Contract 47023252 issued to Toronto Star for the placement of legal and statutory notices, by increasing the contract value by $190,000 net of all taxes and charges ($193,344 net of Harmonized Sales Tax Recoveries) from $2,254,247 net of all taxes and charges ($2,293,922 net of Harmonized Sales Tax Recoveries) to $2,444,247 net of all taxes and charges ($2,487,266 net of Harmonized Sales Tax Recoveries).

The purpose of this report is to seek authority to amend Blanket Contract Number 47023252 with the Toronto Star for the provision of a print advertising supplier to publish all of the City's statutory advertising.

The total value of the requested Blanket Contract amendment is $190,000 net of all taxes and charges ($193,344 net of Harmonized Sales Tax Recoveries), revising the current Blanket Contract value from $2,254,247 net of all taxes and charges ($2,293,922 net of Harmonized Sales Tax Recoveries) to $2,444,247 net of all taxes and charges ($2,487,266 net of Harmonized Sales Tax Recoveries).

This contractual arrangement is imperative for the City, as Provincial statutes mandate the placement of legal or statutory notices in daily English-language newspapers with home delivery. It is essential to note that no alternative bids from other publications were received during the procurement process.

Strategic Public and Employee Communications is responsible for overseeing advertising placements on behalf of various divisions and manages the payments for these advertisements.

The total value of the blanket contract amendment identified in this report is $190,000 net of all taxes and charges ($193,344 net of Harmonized Sales Tax Recoveries) revising the contract value from $2,254,247 net of all taxes and charges ($2,293,922 net of Harmonized Sales Tax Recoveries) to $2,444,247 net of all taxes and charges ($2,487,266 net of Harmonized Sales Tax Recoveries).

Gross Expenditure of $193,344 is available in City Clerk's 2025 Operating Budget. Additional budget details with forecasted expenditures (net of Harmonized Sales Tax Recoveries) are summarized in Table 1.

Table 1: Financial Impact Summary of Recommended Contract

Costs incurred for statutory advertising resulting from privately initiated development applications are cost-recoverable from the applicant.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information as presented in the Financial Impact Section.

The General Manager, Fleet Services, and the Chief Procurement Officer recommend that:

1. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grants authority to the General Manager, Fleet Services to amend Blanket Contract Number 47025181 with Zamboni Company Ltd., by increasing the total contract target value by $9,444,987 net of all applicable taxes and charges ($9,611,219 net of Harmonized Sales Tax recoveries), thereby revising the total contract value from $6,252,004 net of all applicable taxes and charges ($6,362,039 net of Harmonized Sales Tax recoveries) to $15,696,991 net of all applicable taxes and charges ($15,973,258 net of Harmonized Sales Tax recoveries).

The purpose of this report is to request authority for the General Manager, Fleet Services Division, to amend Blanket Contract Number 47025181 issued to Zamboni Company Ltd., for the supply and delivery of an additional fifty-three electric ice rink resurfacers. This is the first amendment to this contract, it is required to support the continued replacement of aging assets, reduce the State of Good Repair backlog, and supports the City’s transition to a Zero Emission Vehicle fleet in accordance with Council-approved Carbon Budget targets.

Zamboni Company Ltd., is a Canadian based business (as defined in the Mayor’s Economic Action Plan in Response to US Tariffs, adopted by Executive Committee on March 18, 2025), headquartered in Brantford, Ontario with a second location in Saint-Laurent, Quebec. Brantford, Ontario facility manufactures and services ice rink resurfacers.

The total value of amendment being requested is for $9,444,987 net of all applicable taxes and charges ($9,611,219 net of Harmonized Sales Tax recoveries), which will increase the total contract value from $6,252,004 net of all applicable taxes and charges ($6,362,039 net of Harmonized Sales Tax recoveries) to $15,696,991 net of all applicable taxes and charges ($15,973,258 net of Harmonized Sales Tax recoveries), to the end of the contract term on August 31, 2028.

Fleet Services Division reviewed the 2026 - 2028 replacement plan and most recent 2025 approved Carbon Budget and concluded that there will be insufficient funds in the blanket contract to reduce the aging State of Good Repair backlog and maximize the transition to Zero Emission Vehicles. The initial contract value was estimated to replace approximately thirty-seven electric ice rink resurfacers between 2023 to 2028. Due to insufficient funding at time, the original contract award did not include State of Good Repair replacement backlog. The additional funding will allow Fleet Services Division to continue to support vehicle requisitions on behalf of Parks and Recreation, and Arena Boards and reduce the State of Good Repair backlog.

The total value of the contract amendment identified in this report is $9,444,987 net of all applicable taxes and charges, and $9,611,219 net of Harmonized Sales Tax recoveries.

Funding in the amount of $9,611,219 net of Harmonized Sales Tax recoveries is included in the 2025-2034 Capital Budget and Plan for Fleet Services Division. Funding details are summarized in Tables 1 and 2 as below.

Table 1: Financial Impact Summary of Recommended Blanket Contract Amendment (Net of Harmonized Sales Tax Recoveries)

Table 2: Financial Impact Summary of Recommended Blanket Contract Amendment (Net of Harmonized Sales Tax recoveries)

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information included in the Financial Impact Section.

The Chief Engineer and Executive Director, Engineering and Construction Services, and the Chief Procurement Officer recommend that:

1. The General Government Committee, in accordance with section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control Bylaw), grant authority to the Chief Engineer and Executive Director, Engineering and Construction Services to amend Purchase Order 6053569 with Xylem Canada LP, for equipment and services for the Integrated Pumping Station, to increase the value by $25,536,656 net of all taxes and charges ($25,986,102 net of Harmonized Sales Tax Recoveries), revising the current Purchase Order value from $71,178,263 net of all taxes and charges ($72,431,000 net of Harmonized Sales Tax Recoveries) to $96,714,919 net of all taxes and charges ($98,417,102 net of Harmonized Sales Tax Recoveries).

The purpose of this report is to request authority to amend Purchase Order Number 6053569, awarded under Request for Proposal Doc2767753648, issued to Xylem Canada LP, for equipment and services for the Integrated Pumping Station at the Ashbridges Bay Treatment Plant.

The total value of the Purchase Order Amendment being requested is $25,536,656 net of all taxes and charges ($25,986,102 net of Harmonized Sales Tax Recoveries), revising the current Purchase Order value from $71,178,263 net of all taxes and charges ($72,431,000 net of Harmonized Sales Tax Recoveries) to $96,714,919 net of all taxes and charges ($98,417,102 net of Harmonized Sales Tax Recoveries).

The requested amendment is required to adjust the contract value to reflect higher equipment costs resulting from inflation since the original proposal in 2021, as provided for under the price escalation clause in the Agreement between the City and Xylem Canada LP dated June 1, 2022, and to increase the contingency allowance.

This amendment request supports timely procurement and readiness of critical pumping equipment, while reducing exposure to further cost escalation and helping maintain continuity on this major infrastructure project.

The total value of the Purchase Order Amendment identified in this report is $25,536,656 net of all taxes and charges ($25,986,102 net of Harmonized Sales Tax Recoveries).

Funding is included in Toronto Water's 2025 Capital Budget and 2026 - 2035 Capital Plan. Funding details with forecasted expenditures (net of Harmonized Sales Tax Recoveries) are summarized in Table 1.

Table 1: Financial Impact Summary of Purchase Order Number 6053569

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information as presented in the Financial Impact Section.

The General Manager, Parks and Recreation, the General Manager, Transportation Services and the Chief Procurement Officer recommend that:

1. The General Government Committee, in accordance with Section 195-8.4A of the Toronto Municipal Code Chapter 195 (Procurement By-Law), grant authority to the General Manager of Parks and Recreation to award and enter into an agreement with 671860 Ontario Inc., operating as Somerville Construction, having submitted the lowest compliant bid and meeting requirements of Request for Tender Doc5092797820, for the construction of David Crombie Park Improvements and The Esplanade - Mill Street Connection Project in the amount of $26,604,666 net of all applicable taxes and charges ($27,072,908 net of Harmonized Sales Tax recoveries).

The purpose of this report is to advise on the results of Request for Tender Doc5092797820 for the construction of David Crombie Park Improvements and The Esplanade - Mill Street Cycle Connection Project and, to request authority to enter into an agreement with 671860 Ontario Inc., operating as Somerville Construction in the total amount of $26,604,666 net of all applicable taxes and charges ($27,072,908 net of Harmonized Sales Tax recoveries), in accordance with the terms, conditions and specification contained in the Request for Tender documents.

The contract is expected to start on the date of award and end on October 31, 2028.

This project includes comprehensive improvements to the multi-block David Crombie Park on behalf of Parks and Recreation, along with streetscape, road safety and cycling improvements along The Esplanade, adjacent to the park, on behalf of Transportation Services.

To ensure efficiency, seamless integration, and to minimize disruption within the dense and active St. Lawrence Market neighbourhood, the project has been designed by a single consultant team and will be delivered under one contract.

The total value of the contract award is $26,604,666 net of all applicable taxes and charges. The total cost to the City is $27,072,908 net of Harmonized Sales Tax recoveries.

Funding is available in the 2025 Capital Budgets and 2026 - 2034 Capital Plans for Parks and Recreation and Transportation Services. Funding details are provided in Table 1. below.

Table 1: Financial Impact Summary (Net of Harmonized Sales Tax Recoveries)

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information

The Chief Engineer and Executive Director, Engineering and Construction Services, and the Chief Procurement Officer, recommend that:

1. The General Government Committee, in accordance with Section 195-8.4B of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), grant authority to award Request for Tender Doc5122222325, Contract Number 25ECS-MI-03HA, for the Installation of a Standby Generator for Critical Loads at the R.C. Harris Water Treatment Plant, in the amount of $5,364,167 net of all applicable taxes and charges ($5,458,576 net of Harmonized Sales Tax recoveries) to Black and McDonald Limited, having submitted the lowest compliant bid and meeting the specifications in conformance with the Tender requirements.

2. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to amend Purchase Order Number 6055119 with Arcadis Professional Services (Canada) Inc., for the provision of Contract Administration and Post-Construction services by increasing the value by $669,076 net of all applicable taxes and charges ($680,852 net of Harmonized Sales Tax recoveries), from $365,751 net of all applicable taxes and charges ($372,188 net of Harmonized Sales Tax recoveries) to $1,034,827 net of all applicable taxes and charges ($1,053,040 net of Harmonized Sales Tax recoveries) and extend delivery date to December 31, 2029.

The purpose of this report is to advise of the results of Request for Tender Doc5122222325, Contract Number 25ECS-MI-03HA, for the Installation of a Standby Generator for Critical Loads at the R.C. Harris Water Treatment Plant and to request authority to award the contract to Black and McDonald Limited, in the amount of $5,364,167 net of all applicable taxes and charges ($5,458,576 net of Harmonized Sales Tax recoveries).

Authority is also being requested to amend Purchase Order Number 6055119 with Arcadis Professional Services (Canada) Inc., for the provision of Contract Administration services during construction and Post-Construction services, in the amount of $669,076 net of all applicable taxes and charges ($680,852 net of Harmonized Sales Tax recoveries) and extend delivery date to December 31, 2029. This revises the current Purchase Order value from $365,751 net of all applicable taxes and charges ($372,188 net of Harmonized Sales Tax recoveries) to $1,034,827 net of all applicable taxes and charges ($1,053,040 net of Harmonized Sales Tax recoveries).

The Purchase Order Amendment for Contract Administration and Post-Construction services with Arcadis Professional Services (Canada) Inc., is required due to changes in the project's scope, complexity and duration.

Award for Contract Number 25ECS-MI-03HA:

The total value of the contract award for Doc5122222325, Contract Number 25ECS-MI-03HA, for the Installation of a Standby Generator for Critical Loads at the R.C. Harris Water Treatment Plant, is $5,364,167 net of all applicable taxes and charges. The total cost to the City is $5,458,576 including contingency and provisional sums, and net of Harmonized Sales Tax recoveries.

Funding for this contract is available in Toronto Water's 2025 Capital Budget and 2026 - 2034 Capital Plan. Funding details with forecasted expenditures (net of Harmonized Sales Tax recoveries) are summarized in Table 1 below:

Table 1: Financial Impact Summary of Recommended Contract Award

Amendment to Purchase Order Number 6055119:

The request to amend the Purchase Order Number 6055119 with Arcadis Professional Services (Canada) Inc., for Contract Administration and Post-Construction Services will increase the total contract value by $669,076 net of all applicable taxes and charges ($680,852 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $365,751 net of all applicable taxes and charges ($372,188 net of Harmonized Sales Tax recoveries) to $1,034,827 net of all applicable taxes and charges ($1,053,040 net of Harmonized Sales Tax recoveries).

Funding for this Purchase Order Amendment is available in Toronto Water's 2025 Capital Budget and 2026 - 2034 Capital Plan. The total cost to the City is $680,852 net of Harmonized Sales Tax recoveries. Funding details with forecasted expenditures (net of Harmonized Sales Tax recoveries) are summarized in Table 2 below:

Table 2: Financial Impact Summary of Purchase Order Amendment for Contract Administration and Post-Construction Services

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Chief Technology Officer and the Chief Procurement Officer recommend that:

1. City Council grant authority to the Chief Technology Officer, subject to budget approval, to renegotiate and renew the contracts listed in Confidential Attachment 1 and Confidential Attachment 2, for a period of up to five (5) years from January 1, 2026 to December 31, 2030, for a maximum estimated amount of $226,894,541 CAD net of Harmonized Sales Tax recoveries ($230,887,885 CAD net of Harmonized Sales Tax) and $16,750,326 USD net of Harmonized Sales Tax recoveries ($17,045,132 USD net of Harmonized Sales Tax), subject to Recommendation 2 below.

2. City Council grant authority to the appropriate City Division Heads and the Chief Technology Officer to negotiate, enter into and execute new contracts or to renew and extend existing contracts, and any ancillary documents required to give effect thereto, identified in Confidential Attachment 1 and Confidential Attachment 2, for a period of up to five (5) years from January 1, 2026 to December 31, 2030, in accordance with City policies and procedures, and in a form satisfactory to the City Solicitor.

3. City Council direct that Confidential Attachment 1 and Confidential Attachment 2 to the report from the Chief Technology Officer and the Chief Procurement Officer, remain confidential at this time as they pertain to criteria to be applied to negotiations carried on or to be carried on by or on behalf of the City of Toronto, and be made public at the discretion of the Chief Procurement Officer following the execution of the contracts authorized by Recommendation 1 and Recommendation 2 above.

Technology software requires ongoing support for updates, backups, support, and ongoing compliance with cybersecurity and privacy regulations. Technology maintenance contracts allow the City of Toronto to receive these essential services. Based on non-competitive exclusive rights, technology maintenance is only available directly from the suppliers identified in this report.

The purpose of this report is to request City Council authority to renegotiate and renew 219 technology maintenance contracts non-competitively for up to a five (5) year term from 2026 - 2030. These maintenance contracts must be awarded to existing suppliers as they are required to maintain existing City technology infrastructure and application systems in a state of good repair, covering system updates, data backup and support, and ongoing compliance with cybersecurity and privacy regulations. Any new modernization initiatives requiring City Council approval are excluded from this process and will be reported separately.

This report is the culmination of a year-long review the City undertakes every five (5) years to ensure effective cost management and governance for technology maintenance contract renewal requests from over thirty divisions and avoid fragmented sole-source requests to City Council. This is the fourth iteration of this process, which began in 2010. Through this latest review process, the City has reduced the total authority request of this report by $14.56 million.

The authority value requested in this report is the total potential ceiling for all 219 contracts until 2030. Each contract will be reviewed, renegotiated and renewed separately as and when they become due and is subject to City Council approval through the annual City Operating Budget process over the next five years. The City retains the right to not proceed should it decide to discontinue any business solutions, hardware, or software. A divisional summary is available in Appendix A, while Appendices B and C provide an itemized contract view by division.

City Council approval is required in accordance with Municipal Code Chapter 195- Purchasing, where the current request exceeds the Chief Purchasing Official's authority of the cumulative five-year commitment limit for each vendor, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71- Financial Control, Section 71-11A.

Funding in the following amounts net of Harmonized Sales Tax will be included in the programs' Operating and Capital Budget submissions in the respective years:

Table 1 - Technology Maintenance Contract Renewals for 5 Years (2026 to 2030)

The potential increase for this 5-year period over the 2020 - 2025 reported amount for these contracts is $74,944,710 net of Harmonized Sales Tax. Annually, this increase is approximately 3.4 percent below the annualized growth rate for Software as a Service (SaaS) applications in the market. This is an aggregate high-level estimate only, and specific pricing and increases will be determined on a contract-by-contract and vendor-by-vendor basis as they are renewed.

A breakdown of annual spend for all 219 technology maintenance contracts included within this report are broken down by division as part of Appendix A: Divisional Summary of Proprietary Technology Maintenance Contracts.

Amounts are based on the current proprietary technology maintenance requirements, potential future requirements resulting from approved procurements and anticipated inflationary increases. The City will continue to negotiate with vendors to limit increases and obtain value for the City with a 5-year renewal term.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with information included in the Financial Impact section.

The purpose of this supplementary report is to provide a public list of the suppliers for the 219 technology maintenance contracts included in GG24.9 - Review and Renewal of Technology Maintenance Contracts for Sustainment of City Services from 2026-2030.

There is no financial impact of the information included in this supplementary report.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with information included in the Financial Impact section.

The Chief, Toronto Paramedic Services, and the Chief Procurement Officer recommend that:

1. City Council, in accordance with the City of Toronto Municipal Code Chapter 195, Purchasing, Section 7.3(D) and Section 11.1(C) of Chapter 71, of the City of Toronto Municipal Code Chapter 71, Financial Control, grant authority to the Chief, Toronto Paramedic Services, to amend Purchase Order 6053584 with Crestline Coach Ltd., for the provision of two (2) Ministry of Health certified Multi-Patient Ambulances for Toronto Paramedic Services, increasing the value of the Purchase Order by a value of $2,406,813 net of all taxes and charges ($2,449,173 net of harmonized sales tax recoveries) from $685,105 net of all taxes and charges to $3,091,918 net of all taxes and charges ($3,146,335 net of Harmonized sales tax recoveries). In addition, to recommend to extend the expiry date from March 31, 2026 to December 31, 2027.

The purpose of this report is to seek authority to amend and extend the Non-Competitive Purchase Order Number 6053584, awarded to Crestline Coach Ltd., for the provision of Ministry of Health certified Multi-Patient Ambulances.

The total value of the requested Purchase Order amendment is $2,406,813 net of all taxes and charges ($2,449,173 net of Harmonized Sales Tax Recoveries), revising the current Purchase Order value from $685,105 net of all taxes and charges ($697,163 net of Harmonized Sales Tax Recoveries) to $3,091,918 net of all taxes and charges ($3,146,336 net of Harmonized Sales Tax Recoveries). In addition, the expiration date of the Purchase Order will be extended from March 31, 2026 to December 31, 2027.

The amendment is requested to accommodate an increase in unit pricing due to a change in chassis requirements, as well as higher costs resulting from project delays, inflation, and prevailing market conditions. The amendment also reflects a change in quantity from one (1) unit to two (2) units, to support Toronto Paramedic Services’ operational needs. The amended Purchase Order will authorize the procurement of two (2) Ministry of Health-certified Multi-Patient Ambulances to add to Toronto Paramedic Services’ emergency response fleet and will enhance response to calls with multiple patients (e.g. planned and unplanned events, apartment building or nursing home fires, etc.).

Toronto Paramedic Services currently operates and maintains a fleet of two (2) ambulance buses (one from 2007 and the other from 2009).  These aging buses are deployed to support incidents involving multiple patients, or the potential for multiple patients and prolonged scene times. The new Multi-Patient Ambulance design provides functionality similar to the buses and can accommodate up to 3 stretcher patients per vehicle ensuring operational efficiencies that better meet the needs of the community and staff, including improved safety and ergonomics, better maneuverability and reduced environmental impact. Additionally, these new vehicles support flexible deployment, and enhance the Division’s ability to provide care to the bariatric patient population.  As a result of these operational efficiencies, the annual operating cost of the Multi-Patient Ambulance over four (4) years (2026-2030) is estimated to be approximately 80 percent less than the current buses.

Crestline Coach Ltd., is the only manufacturer currently certified to produce Multi-Patient Ambulances in accordance with Ontario Provincial Land Ambulance and Emergency Response Vehicle Standard requirements due to the highly specialized design requirements of these vehicles. Hence, the award of a non-competitive contract is required with Crestline Coach Ltd.

The total value of the Purchase Order Amendment identified in this report is $2,406,813 net of all taxes and charges ($2,449,173 net of Harmonized Sales Tax Recoveries).

Funding is included in the Toronto Paramedic Services vehicle reserve-funded Capital Fleet account number CFL013-22, as approved in Fleet Services’ 2025 Capital Budget and 2026 - 2034 Capital Plan. Funding details with forecasted expenditures (net of Harmonized Sales Tax Recoveries) are summarized in Table 1.

Table 1: Financial Impact Summary of Purchase Order Number 6053584

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Chief, Toronto Paramedic Services, and the Chief Procurement Officer recommend that:

1. City Council authorize the Chief, Toronto Paramedic Services to negotiate and enter into a non-competitive agreement with Ontario Medical Supply Inc., for the supply and delivery of pharmaceuticals in the amount of $1,500,000 net of Harmonized Sales Tax ($1,526,400 net of Harmonized Sales Tax Recoveries) for a period of one (1) year, commencing on November 1, 2025 to October 31, 2026, with no optional periods.

The purpose of this report is to request authority to enter into a non-competitive contract with Ontario Medical Supply Inc., for the supply and delivery of pharmaceuticals for Toronto Paramedic Services in the amount of $1,500,000 net of all applicable taxes and charges ($1,526,400 net of Harmonized Sales Tax Recoveries) for a period of one (1) year commencing on November 1, 2025 to October 31, 2026 with no optional periods.

Toronto Paramedic Services leveraged the City of Hamilton’s Request for Tender Number C5-02-20 to issue a blanket contract to Ontario Medical Supply Inc., for the supply and delivery of pharmaceuticals, information, advice, problem-solving, and in-service assistance on an as-needed basis. The existing blanket contract's third and final option period will expire on October 31, 2025. Toronto Paramedic Services continues to require the supply and delivery of pharmaceuticals. A non-competitive contract is required due to delays in preparing and finalizing a new contract. Toronto Paramedic Services is working on a novel collaborative procurement with group purchasing organizations but has encountered unexpected barriers in the execution of a contract. This collaborative procurement, if successful, will yield a significant cost saving for the City as the pharmaceuticals will come directly from the manufacturers and distributors.

This non-competitive contract with Ontario Medical Supply Inc., will ensure continuity of service and avoid any service interruption concerning the supply and delivery of pharmaceuticals until October 31, 2026, when a new contract should be in place. Ontario Medical Supply Inc. has confirmed their willingness to extend services under the same terms and conditions of blanket contract number 47024261 for the duration of the contract period.

Non-competitive procurements may be undertaken where both the proposed procurement and supplier can be justified in good faith based on an exception set out in Toronto Municipal Code Chapter 195, Procurement. This non-competitive procurement will be proceeding under the exception code related to Bridging Contract, the City has determined in good faith that both the proposed procurement and the selected supplier, along with the terms and conditions of the contract are beneficial to the City (Toronto Municipal Code, Chapter 195, Procurement, Section 7.1K.).

General Government Committee approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Procurement Officer’s authority of the cumulative five-year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11(A).

The potential contract value identified in this report is $1,500,000 net of all applicable taxes and charges. The total estimated cost to the City is $1,526,400 net of Harmonized Sales Tax Recoveries.

Funding in the amount of $254,400 is included in the 2025 Operating Budget for Toronto Paramedic Services, and sufficient funding will be requested through the 2026 Operating Budget submission. Further funding details are provided in the table below.

Table 1: Financial Impact Summary by Contract Year

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The General Manager, Parks and Recreation, and the Chief Procurement Officer recommend that:

1. City Council authorize the General Manager, Parks and Recreation to negotiate and enter into a non-competitive agreement with Vermeer Canada Incorporated for the supply, delivery, and warranty of proprietary Original Equipment Manufacturer parts and services for Vermeer equipment in the amount of $194,408 net of Harmonized Sales Tax ($197,830 net of Harmonized Sales Tax recoveries) for an initial period of one (1) year, commencing on October 23, 2025 to October 22, 2026, with four (4) separate one (1) year options.

The purpose of this report is to request City Council authority to enter into a non-competitive contract with Vermeer Canada Incorporated, being the only authorized dealer in Ontario for the supply of proprietary Original Equipment Manufacturer parts and service for Vermeer chippers, stumpers and skid steers, in the amount of $30,009 net of all applicable taxes and charges ($30,528 net of Harmonized Sales Tax recoveries) for an initial period of one (1) year, commencing on October 23, 2025 to October 22, 2026, with four (4) separate one (1) year options at the sole discretion of the City. If all of the extension options are exercised, there would be a total potential contract value of $194,408 net of all applicable taxes and charges ($197,830 net of Harmonized Sales Tax recoveries).

As with all Parks and Recreation specialized equipment, chippers, stumpers and skid steer units are acquired by Fleet Services and are sourced through a competitive solicitation process. Parks and Recreation's Small Engine Mechanics maintain the equipment and must use Original Equipment Manufacturer parts to ensure the manufacturer's warranties for the equipment remains valid.

Non-competitive procurements may be undertaken where both the proposed procurement and supplier can be justified in good faith based on an exception set out in Toronto Municipal Code Chapter 195, Procurement. This non-competitive procurement will be proceeding under the exception code related to Exclusive Rights, the City has determined in good faith that both the proposed procurement and the selected supplier, along with the terms and conditions of the contract are beneficial to the City (Toronto Municipal Code, Chapter 195, Procurement, Section 7.1K.).

City Council approval is required in accordance with Municipal Code Chapter 195 - Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five year commitment for each supplier, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71 - Financial Control, Section 71-11A.

The total potential contract value identified in this report, including all option years is $194,408 net of all applicable taxes and charges. The total potential cost to the City is $197,830 net of Harmonized Sales Tax recoveries.

Funding in the amount of $5,088 net of Harmonized Sales Tax recoveries is included in the 2025 Operating Budget for Environment, Climate and Forestry under Urban Forestry cost centre grouping UF-UFO and UF-UFP and various cost elements, and additional funding for the balance of the initial contract period will be included in the 2026 Operating Budget Submission. Should the City exercise the option years, additional funding will be included in the 2026 - 2030 Operating Budget Submissions. Additional funding details follow in Table 1.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information as presented in the Financial Impact Section.

The Executive Director, Corporate Real Estate Management recommends that:

1. City Council authorize the Executive Director, Corporate Real Estate Management to enter into a sublicence agreement (the "Sublicence Agreement") with the Foodshare Toronto for the non-exclusive use of approximately 38,071 square feet (0.874 acres) of land within the East Flemingdon Park Hydro Corridor, as generally outlined in Appendix A, on terms and conditions set out in Appendix B to this report, and on such other or amended terms as may be acceptable to the Executive Director, Corporate Real Estate Management, in a form satisfactory to the City Solicitor.

2. City Council authorizes each of the Executive Director, Corporate Real Estate Management, and the Director, Real Estate Services, Corporate Real Estate Management individually to execute the Sublicence Agreement, and any related documents on behalf of the City.

3. City Council authorizes the Executive Director, Corporate Real Estate Management to administer and manage any historic sublicence agreements with FoodShare Toronto, including assessing any outstanding arrears, and related repayment plans and relief agreements.

4. City Council authorizes the Executive Director, Corporate Real Estate Management, their successors and designates, to administer and manage the Sublicense Agreement, including the provision of any consents, approvals, waivers, notices (including notice of termination) provided that the Executive Director, Corporate Real Estate Management may, at any time, refer consideration of such matters to City Council for direction and determination.

The purpose of this report is to seek Council authority to enter into a nominal sublicence agreement (the "Sublicence Agreement") with the sublicensee, FoodShare Toronto, to permit the non-exclusive use of up to approximately 0.874 acres of land within the East Flemingdon Park Hydro Corridor at 150 Grenoble Drive (the “Sublicensed Area”),in the vicinity of Don Mills Road and Eglinton Avenue East, as more particularly outlined in Appendix A of this report. The proposed Sublicence Agreement will have a five-year term, with one option to extend for an additional five years and will allow FoodShare Toronto to continue operating and potentially expand a community garden under the City’s Community Engagement and Entrepreneurial Development Gardens Program.

Since 2021, FoodShare Toronto has been using a portion of the Sublicensed Area to operate an urban farm to serve the Flemingdon Park neighbourhood in Don Valley East. FoodShare Toronto is advancing plans to expand the community gardens by approximately 0.3 acres, bringing the total Sublicensed Area to approximately 0.874 acres.

The City, as licensee, entered into a Master Licence of Land for Public Recreational Purposes with Ontario Infrastructure and Lands Corporation, as licensor, dated October 26, 2010, covering the corridor lands within the Sublicensed Area. The licence was renewed by agreement on January 17, 2017. The Master Licence Agreement includes a condition requiring the prior written consent of Ontario Infrastructure and Lands Corporation before any sublicence may be granted. Accordingly, the proposed Sublicence Agreement will be subject to obtaining such consent. FoodShare Toronto also requires renewed approval from Hydro One Networks Inc., for continued use of the site, as well as for the proposed expansion of the garden.

The Sublicence Agreement will be provided for nominal consideration. There is no financial impact to the City. FoodShare Toronto will be responsible for all costs associated with the occupation, use, construction, installation, operation, and maintenance of the garden (as per Appendix B), as well as insurance, utility connections, and compliance with all third-party requirements, as well as a proportionate share of applicable taxes or Payments In Lieu of Taxes.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information as presented in the Financial Impact Section.

The Executive Director, Corporate Real Estate Management, and the General Manager, Children's Services, recommend that:

1. City Council authorize the Executive Director, Corporate Real Estate Management to enter into a nominal sublease agreement (the “Sublease”) with Macaulay Centres for Children, as subtenant, (the “Subtenant”) for a term of ten years (the "Term") with an option to renew for a further ten years in respect of premises at the property municipally known as 115 Broadway Avenue, as set out in Appendix A (the “Subleased Premises”), as illustrated on the Location Map and Floor Plan of the Subleased Premises set out in Appendix B and Appendix C respectively and including such other or amended terms and conditions that are acceptable to the Executive Director, Corporate Real Estate Management and in a form satisfactory to the City Solicitor. 

2. City Council authorize severally each of the Executive Director, Corporate Real Estate Management, and the Director, Transaction Services, Corporate Real Estate Management to negotiate and execute the Sublease, and any related documents on behalf of the City.

This report seeks authority to enter into a ten year nominal sublease (the “Sublease”) with Macaulay Centres for Children (the “Subtenant”) for the purpose of delivering child care services at a newly constructed child-care centre located on the ground floor at 115 Broadway Avenue (the “Subleased Premises”). The Subtenant, selected by the General Manager, Children's Services, pursuant to an Expression of Interest process conducted by Children's Services, is expected to operate the child care program at the Subleased Premises with occupancy anticipated in the first quarter of 2026.

By way of a head lease, currently being negotiated, between the City, as tenant, and the developer, as landlord, the developer will lease to the City the lands and improvements on the ground floor at 115 Broadway Avenue for a child care facility. The head lease will have a cumulative term of 99 years and was secured as a community benefit under a Section 37 agreement of the Planning Act.

The proposed Sublease will provide the Subtenant with the Subleased Premises for nominal rent and in accordance with the terms of the Sublease.

All operating costs related to heating, air-conditioning and ventilation equipment, plumbing, all utilities, repair and replacement costs, realty taxes and local improvement charges, facility fees and charges, and caretaking costs related to the building's common areas, will be paid by the developer pursuant to a 99 year head lease, currently being negotiated, resulting in no expected costs to the City. The Subtenant will be responsible for all costs of operating the child care centre in the Subleased Premises, including costs such as staff salaries, employee benefits, food, educational supplies / equipment, furniture, and decorations.

The estimated total opportunity cost of the Sublease over the twenty-year potential term, including the extension option, is approximately $8,132,968 based on a market base rental rate of $35 per square foot for the interior space, and $18 per square foot for the exterior space, with annual inflation of 2.5 percent.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Executive Director, Finance Shared Services, and the Executive Director, Corporate Real Estate Management recommend that:  

1. City Council pass a by-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to:

a. enter into a Municipal Capital Facility Agreement with Finchurst Plaza Inc., the landlord, which will lease approximately 1,622 square feet at 4913 Bathurst Street (the "Leased Premises") to the City of Toronto, used for public libraries; and

b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of:

1.    the commencement date of the lease;

2.    the date the Municipal Capital Facility Agreement is entered into; and

3.    the date the Tax Exemption By-law is enacted.

2. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde and le Conseil scolaire catholique MonAvenir.

This report seeks City Council's authority for the adoption of the necessary by-law to designate a portion of the property owned by Finchurst Plaza Inc leased to the City of Toronto on behalf of Toronto Public Library, Centennial Branch as a Municipal Capital Facility and to provide an exemption for municipal taxes and education taxes. The Municipal Capital Facility agreement authorized by the by-law will provide an exemption for approximately 1,622 square feet at 4913 Bathurst Street, municipally known as 4915 Bathurst Street. 

A Municipal Capital Facility Agreement is required as the Centennial Branch Library currently located at 578 Finch Avenue West will undergo construction and the library will be temporarily relocating from their existing space to the 1,622 square feet of space located at 4913 Bathurst Street.

The savings from the designation has been accounted for and included in the 2025 Council Approved Operating Budget for the Toronto Public Library.

The Toronto Public Library - Centennial Branch is currently located at 578-580 Finch Avenue West which is owned by the City of Toronto and exempt from taxation. Due to construction at this location, the library will temporarily relocate and occupy 1,622 square feet of space at 4913 Bathurst Street.

The annual property taxes on 1,622 square feet of space (currently taxable) to be occupied by the Toronto Public Library - Centennial Branch are estimated at $15,882, comprised of a municipal portion of $9,740 and a provincial education portion of $6,142, based on 2025 Current Value Assessment and 2025 tax rates.

As shown in Table 1 below, providing a property tax exemption for 1,622 square feet at 4913 Bathurst Street will result in a net annual reduction in property tax revenue to the City of approximately $9,740, representing the municipal portion of taxes that is currently payable that will no longer be collected once the leased premises are designated as a Municipal Capital Facility. The provincial education portion of the property taxes of $6,142 will no longer be required to be remitted to the province once the exemption for the leased premises takes effect.

Table 1: Financial Implication of Property Tax Exemption - 4913 Bathurst Street

As the City currently funds the Toronto Public Library cost of rent (which includes property taxes) on any leased space through an annual budget allocation there is no net impact on the municipal portion of taxes from the Municipal Capital Facility exemption, as the decrease in municipal tax revenue is offset by a corresponding reduction in the annual budgetary requirement for the Toronto Public Library. Designating the property leased as a Municipal Capital Facility and providing an exemption from taxes will reduce the rental amount paid by the City. The savings from the designation has been accounted for and included in the 2025 Council Approved Operating Budget for the Toronto Public Library.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Executive Director, Corporate Real Estate Management, recommends that:  

1. City Council, as approving authority under the Expropriations Act (the "Act"), approve the expropriation of the property interests set out in Appendix A (the "Property Requirements") and as identified on the draft reference plan attached as Appendix C. 

2. City Council authorize the City, as expropriating authority under the Act, to take all necessary steps to comply with the Act, including but not limited to the preparation and registration of an Expropriation Plan(s), and service of Notices of Expropriation, Notices of Election and Notices of Possession, as may be required.

3. City Council authorize severally each of the Executive Director, Corporate Real Estate Management, and the Director, Real Estate Services to prepare, execute and serve Offers of Compensation based on a report appraising the market value of the Property Requirements in accordance with the requirements of the Act.

4. City Council direct that the confidential information remains confidential until such time as all property transactions related to the Project have been completed and there has been a final determination of the compensation payable in connection with expropriation claims relative to the Project, and authorize the public release of Confidential Attachment 1 thereafter in consultation with the City Solicitor.

On June 26 and 27, 2024, Toronto City Council authorized the initiation of expropriation proceedings for permanent and temporary easements in parts of the property municipally known as 396 St. Clair Avenue West for the purpose of constructing a permanent fire ventilation storage room at Toronto Transit Commission's St. Clair West Station (the "Project"). The Project forms a part of the Toronto Transit Commission's St. Clair West Station Fire Ventilation Upgrade Project.

This report relates to the second stage of the expropriation process. During the first stage and in accordance with the Expropriations Act, Notices of Application for Approval to Expropriate were served on all applicable "registered owners," and published in the newspaper. Parties with affected interests in the land had 30 days to request an inquiry into whether the proposed taking is fair, sound, and reasonably necessary. No requests were received within the 30-day period, and City Council may now approve the expropriation by this Stage 2 report. If authorized, an Expropriation Plan will be registered, and associated notices served. Statutory Offers of Compensation must be served prior to the City taking possession of the expropriated properties.

The property requirements are set out in Appendix A and shown on the draft reference plan attached as Appendix C.

Confidential Attachment 1 to this report identifies the initial estimated value of the Property Requirements to be expropriated.

Funding to acquire the Property Requirements is available in the 2025 - 2034 Council Approved Capital Budget and Plan for the Toronto Transit Commission under Program 3.9 Building and Structures, Line 1 Capacity Enhancements Project (account CTT156-1).

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Chief Procurement Officer recommends that:  

1. The General Government Committee receive this report for information.

This report provides an update on Purchasing and Materials Management Division's (Purchasing and Materials Management) ongoing work towards aligning the City's procurement policies with the TransformTO Net Zero Strategy. This is in response to City Council’s direction in 2024.GG12.18 for the Chief Procurement Officer to provide an update on this work in the first quarter of 2025. To advance key environmentally responsible procurement projects, this report was postponed to the third quarter of 2025.

Purchasing and Materials Management is engaged in multiple activities aimed to establish a foundation for environmentally responsible procurement activities and policy development. This report outlines current work and next steps towards expanding climate-friendly and resource-efficient procurement practices.

Current environmentally responsible procurement work can be broadly grouped into three categories:

1. Governance and accountability, which is focused on:

a. Clearly defining roles and responsibilities for City Divisions in environmentally responsible procurement.

b. Establishing an internal Environmentally Responsible Procurement Governance Table that is focused on identifying best practices and developing environmentally responsible procurement policies, resources, and strategies using an interdivisional approach.

c. Updating the Environmentally Responsible Procurement Policy.

d. Determining a Scope 3, Category 1 (supply chain) greenhouse gas emissions baseline for the City of Toronto.

2. Supplier management, which includes:

a. Exploring options to encourage suppliers to measure and disclose their greenhouse gas emissions and set science-based reduction targets.

b. Conducting a review of the Supplier Code of Conduct to include environmental sustainability requirements.

3. Procurement process updates, which will include:

a. Developing tools and resources to support the implementation of environmentally sustainable specifications and centralizing existing specifications, tools and resources.

b. Applying circular principles to the disposal of surplus items.

c. Developing an Innovative Procurement Program stream that would clarify pathways for procuring clean and green technology and help businesses in this category navigate City programs based on their level of innovation.

Planned actions in the next 6 to 12 months for Purchasing and Materials Management's work on environmentally responsible procurement will include:

1. Continued engagement with Divisions to collect updated information on the current state of environmental specifications, evaluation criteria and completed procurements with environmental sustainability considerations.

2. Developing a platform to hold environmentally sustainable specifications and evaluation criteria that would serve as a reference to Divisions when developing solicitations.

3. Implementing enhancements in the procurement planning process to assess planned solicitations.

4. Conducting preliminary supplier engagement on third-party certifications for environmentally sustainable goods or services.

5. Conducting divisional and market engagement to understand potential challenges with supplier greenhouse gas emissions disclosure requirements and identify solutions.

6. Exploring how environmentally responsible procurement can increase the City's spend with Indigenous, Black, and Diverse Suppliers and Social Enterprises in support of the First Nations, Inuit and Métis Procurement Policy and the Social Procurement Policy.

There are no financial implications arising from this report.

As part of any environmentally responsible procurement initiatives, staff will continue to apply a best value lens by balancing costs, operational requirements and advancement of environmentally responsible outcomes. Many environmentally responsible procurement initiatives have the potential to be cost neutral. In addition, revenue generation opportunities may arise related to innovative clean and green technology. Any financial impacts arising from ongoing work will be reviewed against approved Operating and Capital Budgets and reported on accordingly.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information presented in the Financial Impact Section.

The Executive Director, Finance Shared Services recommends that:

1. The General Government Committee receive this report for information.

This report provides information on the status of the inclusion of gender-affirming care within the City’s employee benefits plans.

On March 21, 2024, City Council adopted Member Motion MM16.21 - "Trans-Inclusive Benefits: Expanding Health Benefits for Toronto Employees to Include Gender-Affirming Care". Council directed the Executive Director, Pension, Payroll and Employee Benefits to review options for incorporating gender-affirming health care benefits not covered by the Ontario Health Insurance Plan into City employee benefits plans and provide an update to the General Government Committee and the Two-Spirit, Lesbian, Gay, Bisexual, Transgender and Queer Advisory Committee by the third quarter of 2025.

The Pension Payroll and Employee Benefits team was tasked with reviewing options and reporting back by the third quarter of 2025. City staff carefully review our benefits plans to ensure they continue to meet the health, and wellness needs of both employees and Council members. This process enables the City to maintain a strong, comprehensive coverage that reflects the changing needs of our workforce.

The City’s employee complement comprises unionized and non-unionized employees. Changes to the City employees’ benefits plans follow a defined approval process. Changes to the benefits plan for unionized employees are a result of collective bargaining and require City Council approval. For non-unionized employees, changes are recommended by staff and typically align with Canadian Union of Public Employees Local 79 ratified benefits changes, before being presented to Council for approval.

This report provides information on the status of the inclusion of gender-affirming benefits under the City’s benefit provider, Green Shield.

Following City Council’s ratification of collective agreements in December 2024 and March 2025, both the Toronto Civic Employees Union Local 416 and Canadian Union of Public Employees Local 79 now include gender affirmation benefits not covered by the Ontario Health Insurance Plan.

Inclusion of gender-affirming benefits within the Toronto Professional Firefighters' Association Local 3888 is pending the outcome of Interest Arbitration.

The Association of Community Centres and Canadian Union of Public Employees Local 2998 are currently engaged in collective bargaining. Monetary items, including gender-affirming benefits, have not yet been discussed.

Changes to the City's benefits plan for non-union employees, including expanding health care benefits along with the transfer of funding provisions held in the City’s Corporate Accounts to Divisions and Agencies consistent with impacts associated with approved collective agreements, will be considered as part of the Operating Variance Report for the Six Months Ended June 30, 2025, proceeding to the Executive Committee meeting on September 29, 2025.

Based on market analysis of anticipated utilization, the estimated cost to implement this benefit is approximately $417,700.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial implications as identified in the Financial Impact section.

The Board of Directors of the Toronto Parking Authority recommends that:

1. City Council request the Executive Director, Corporate Real Estate Management, and the Toronto Transit Commission Board to request the Chief Executive Officer, Toronto Transit Commission, to jointly prepare a business case for the required rehabilitation to Car Park 36, located at City Hall and Car Park 52, located at 40 York Street, in collaboration with the President, Toronto Parking Authority, and to submit for consideration as part of the 2026 Budget Process.

At its meeting on July 17, 2025, the Board of Directors of the Toronto Parking Authority considered Item PA15.4 and made recommendations to City Council.

Summary from the report (June 4, 2025) from the President, Toronto Parking Authority:

The purpose of this report is to provide the Board of Directors of the Toronto Parking Authority with an overview of the Toronto Parking Authority’s State of Good Repair strategy - a key component of the organization’s Capital Expenditures program. The report includes a summary of the State of Good Repair strategy, 2024 State of Good Repair performance and presents the forward-looking plan for 2025 and beyond.

Toronto Parking Authority has adopted a proactive, long-term approach to infrastructure management by fully integrating our Asset Management Program , State of Good Repair Strategy, and Enterprise Risk Management framework into our capital planning and funding processes. This integrated framework enables Toronto Parking Authority to take a risk-based approach to State of Good Repair projects that deliver our strategic imperatives while optimizing financial performance and resource allocation.

Post 2017, Toronto Parking Authority’s underinvestment in infrastructure led to a deficiency in State of Good Repair resulting in a growing backlog of rehabilitation and critical repairs negatively impacting our parking portfolio. To address these shortcomings, in 2021 management conducted an extensive Building Condition Assessment of Toronto Parking Authority owned parking garages and parkades (lots). The results of the Building Condition Assessment program revealed an estimated $280 million (adjusted to 2024 dollars) backlog in State of Good Repair work over the next 10 years.

In response, the Toronto Parking Authority implemented a streamlined State of Good Repair strategy - a structured, facility-by-facility approach that systematically assesses, repairs, restores, and refurbishes each site sequentially before moving to the next project. Management began addressing the first five priority garages between 2023 and 2025.

The efficacy of this approach is reflected in Toronto Parking Authority’s improved State of Good Repair capital execution. From 2018 to 2021, only 11 percent of the planned State of Good Repair budget was spent annually. Since launching the new program in 2021, performance has improved, with $20.17 million (88 percent) of planned State of Good Repair work delivered in 2023 and $15.38 million (72 percent) in 2024. In 2025, Toronto Parking Authority has allocated $12.6 million of State of Good Repair Capital Expenditures at three garages.

Toronto Parking Authority has identified a State of Good Repair backlog of approximately $280 million over the next 10 years, adjusted to 2024 dollars. The recently established Net Income Share Agreement with the City of Toronto is expected to support $128 million of this total. The remaining $152 million is associated with two major rehabilitation projects - Car Park 36 (CP36) and Car Park 52 (CP52) - which are currently excluded from the agreement.

Although the projected costs for Car Park 36 and Car Park 52 are included in the overall backlog figure, these facilities are not part of the active State of Good Repair program. Both locations are physically integrated with other City-owned infrastructure, operated by Corporate Real Estate Management and the Toronto Transit Commission. As a result, they present complex funding, operational, and governance challenges that extend beyond Toronto Parking Authority’s direct mandate. These projects represent a significant capital challenge that will require cross-divisional collaboration and alignment of priorities to proceed. Management will update the Audit and Risk Committee regarding next steps with these facilities in 2026.

Over the next decade, continued investment will be required to address both current and emerging infrastructure deficiencies, while keeping current with ongoing repair and maintenance requirements. Toronto Parking Authority’s goal is to reach a steady state by 2030, where 80 percent of garages are in good repair, 10 percent are in the repair planning phase, and 10 percent requiring immediate action. Continued investment, guided by robust asset management systems, will enable Toronto Parking Authority to assess, restore, and modernize its infrastructure, reinforcing our commitment to safety, operational excellence, and long-term value creation.