Item - 2026.PH31.11

The Planning and Housing Committee recommends that:

1. Received the report (May 28, 2026) from the Interim Executive Director, Development Review for information.

In January 2026, operations and oversight of the Committee of Adjustment moved from City Planning to the Development Review division. This organizational re-alignment was designed to maintain the Committee’s independent decision‑making role while reinforcing the systems that support effective and timely review. Development Review Division will continue to advance the transformation and continuous improvement of the Committee of Adjustment through initiatives that address recommendations from KPMG (2023 and 2025) and align with the Development Review Strategic Plan (2025-2028).

Further to this organizational re-alignment, in February 2026, the Mayor (through Planning and Housing Committee) requested City staff to "review and report on how the Committee of Adjustment can be most effective, including opportunities to streamline and bring greater consistency to decision-making, improve timelines, and support faster delivery of housing." Development Review Division was directed to consult stakeholders and "report in Q2 2026 with preliminary findings, potential opportunities and a workplan on:

- Improving customer service, streamlining decision-making, improving timelines, leveraging technology, simplifying submission requirements, and supporting faster delivery of housing, while maintaining the integrity of the development review process;

- Attracting and retaining highly qualified panel members for the next round of recruitment and appointments;

- Improving panel training and continuous education, including on changes to City and provincial planning rules;

- Standardizing the practice of Development Review staff reports to the Committee of Adjustment, including comments where applicable, indicating where projects align with Council-approved policy objectives; and

- Opportunities to harmonize and coordinate the application processes for tree injury or removal permits, and minor variances to reduce challenges arising from conflicting outcomes.”

This report outlines Development Review's work program, including near-term deliverables, and highlights from stakeholder consultations. It also addresses a previous request from Planning and Housing Committee in June 2025 to report back on the status and results of remaining KPMG recommendations.

Development Review, in coordination with the City Manager's Office and the City Clerk's Office, will report back by early 2027 with any recommended changes to the term limits, qualifications, and remuneration for Committee of Adjustment panel members to be implemented prior to the next term of appointments.