Item - 2026.PA21.5

The President, Toronto Parking Authority recommends that:

1. The Toronto Parking Authority Board of Directors authorize the President, Toronto Parking Authority, to amend contract 2024-CS-VAR-2030.30 with WSP Canada Inc. for Asset Management Implementation by $$2,236,385, excluding HST, consisting of $1,736,385 for Phase 3 professional services and a $500,000 contingency allowance, increasing the contract upset limit from $3,155,567 to $5,391,952, excluding Harmonized Sales Tax.

The Toronto Parking Authority initiated its Asset Management (AM) Program in 2024 following a maturity assessment that identified gaps in its asset management practices and the need to comply with Ontario Regulation 588/17. Phases 1 and 2 established Toronto Parking Authority’s enterprise-wide asset management framework and achieved regulatory compliance; Phase 3 will focus on implementing and embedding these practices across the organization.

The purpose of this report is to seek approval from the Board of Directors of Toronto Parking Authority (TPA) to amend Contract 2024-CS-VAR-2030.30 with WSP Canada Inc. by $2,236,385, including a $500,000 contingency allowance, increasing the contract upset limit from $3,155,567 to $5,391,952, excluding Harmonized Sales Tax (HST), to support Phase 3 of  Toronto Parking Authority's Asset Management Program.

WSP Canada Inc was competitively retained in 2024 to support Phases 1 and 2 of the program and has completed the foundational work required to establish Toronto Parking Authority’s Asset Management Policy, Asset Management Plan, governance framework, asset registry, lifecycle and risk-management processes, and implementation roadmap. In May 2025, the Board approved the Asset Management Policy and Plan and directed the President to proceed with implementation.

The proposed amendment will support Phase 3 implementation from 2027 through 2030 and advance the integration of asset management practices into Toronto Parking Authority’s operations. Key activities include implementing the governance model, improving asset data and lifecycle planning, supporting the procurement and implementation of asset management technology, establishing performance monitoring, developing organizational capability, and transferring knowledge to Toronto Parking Authority staff.

Management recommends retaining WSP Canada Inc. for Phase 3 in accordance with the applicable non-competitive procurement provision of Toronto Parking Authority Procurement Policy Resolution 5-7. Continuing with WSP Canada Inc. will preserve continuity with the framework and implementation roadmap developed in Phases 1 and 2, avoid duplicating previously completed work, and prevent an estimated four-month implementation delay and $384,000 in additional transition costs associated with onboarding a new consultant, knowledge transfer, and revalidation of the existing program.

Funding for the proposed amendment is available within Toronto Parking Authority’s approved Capital Budget and Plan, with no increase to the approved capital budget required. Costs associated with the acquisition and ongoing licensing of future asset management software are not included in this contract amendment and will be subject to separate procurement and approval requirements.

As of September 30, 2026, approximately $2,340,191 of the current $3,155,567 contract authority has been invoiced, with the total amount committed though contractual obligations. Phase 1 is complete and Phase 2 is approximately 85 percent complete, with completion forecast by the end of 2026. WSP's performance under the existing contract has met Toronto Parking Authority's requirements.

The proposed contract amendment is $2,236,385, excluding HST, consisting of $1,736,385 for Phase 3 professional services and a $500,000 contingency allowance. Approval of the amendment would increase the contract upset limit from $3,155,567 to $5,391,952, excluding HST.

Funding for the proposed amendment is available within Toronto Parking Authority's approved Capital Budget and Plan under CPK478-01, Internal Order 700509. No increase to the approved capital budget is required as a result of this recommendation.

The contingency allowance is intended to address unforeseen requirements directly related to the approved Phase 3 scope. Expenditures will require documented justification and approval in accordance with Toronto Parking Authority's established contract-change procedures and delegated authorities. Material changes in scope, cost or schedule will be reported to the Board.

Costs associated with acquiring, licensing and operating a future asset management technology platform are excluded from this amendment and will be subject to separate procurement and approval requirements. Any associated permanent staffing or ongoing operating-budget requirements will be identified through the implementation process and addressed through the applicable budget and approval processes.