Item - 2026.GG29.3

The General Government Committee:

1. In accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), authorized the Chief Technology Officer, to amend Blanket Contract 47025820 with Hit Play Technologies Inc., for Audio Visual Services and Legislative Support by increasing the contract value by $4,000,000 net of all applicable charges and taxes ($4,070,400 net of Harmonized Sales Tax recoveries), revising the current Blanket Contract Value from $15,000,000 to $19,000,000 ($15,264,000 to $19,334,400 net of Harmonized Sales Tax Recoveries).

The purpose of this report is to request authority to amend Blanket Contract 47025820 with Hit Play Technologies Inc., a Canadian supplier, increasing the contract value by $4,000,000 net of all applicable taxes and charges ($4,070,400 net of Harmonized Sales Tax recoveries) for Audio Visual Services and Support.

In 2024, Technology Services Division competitively procured Hit Play Technologies Inc. (Hit Play) to provide equipment and support. The existing contract expires October 29, 2027, with two additional one-year optional terms. The City relies on standardized Audio Visual systems to support Council and Committee meetings, City events, meeting rooms, and other essential services. Since the contract was awarded, demand for Audio Visual support and services has increased due to hybrid meetings, new facilities, higher accessibility needs, and aging infrastructure.

This report requests an amendment to this competitively procured contract to maintain continuity of service and ensure ongoing support, under the same pricing and terms.