Item - 2026.GG29.15

The General Government Committee recommends that:

1. City Council authorize the Fire Chief and General Manager, Toronto Fire Services to negotiate and enter into an agreement with Darch Fire Incorporated for the supply and delivery of, on an as and when required basis, of E-One Original Equipment Manufacturer parts and warranties for Toronto Fire Services' E-One model firefighting apparatus in the total maximum amount of $1,664,849 net of all applicable taxes and charges ($1,694,150 net of Harmonized Sales Tax recoveries); with a five (5) year term, to commencing subsequent to December 31, 2026, and otherwise on the terms and conditions satisfactory to the Fire Chief and General Manager, Toronto Fire Services, and in a form acceptable to the City Solicitor.

The purpose of this report is to seek authority for the Fire Chief and General Manager, Toronto Fire Services to negotiate and enter into a contract with Darch Fire Incorporated for the supply and delivery of E-One Incorporated ("E-One") Original Equipment Manufacturer parts and warranties for Toronto Fire Services' E-One model firefighting apparatus in the amount of $1,664,849 net of all applicable taxes and charges ($1,694,150 net of Harmonized Sales Tax recoveries) for a period of five (5) years to commence subsequent to the conclusion of the existing agreement between the City and Darch Fire Incorporated. 

There is an existing agreement between the City and Darch Fire Incorporated for the supply and delivery of E-One Original Equipment Manufacturer parts and warranties, the term of which will conclude as of December 31, 2026. Darch Fire Incorporated remains the exclusive supplier of Original Equipment Manufacturer heavy vehicle parts for E-One in Ontario. In addition, this supplier provides exclusive warranty for these parts. Therefore, it is not practical to commence a competitive procurement process, due to there being only one available supplier. Toronto Fire Services is seeking to set in place another five (5) year contract with Darch Fire Incorporated to ensure the continued uninterrupted supply and delivery of Original Equipment Manufacturer parts for the front-line heavy fleet firefighting aerial apparatus built by E-One. The scope of the purchases is for the same goods and services as contained in the previously approved agreement.

Non-competitive procurements may be undertaken where both the proposed procurement and supplier can be justified in good faith based on an exception set out in Toronto Municipal Code Chapter 195, Procurement. This non-competitive procurement with Darch Fire Incorporated will be proceeding under the exception code related to Exclusive Rights, the City has determined in good faith that both the proposed procurement and the selected supplier, along with the terms and conditions of the contract are beneficial to the City (Toronto Municipal Code, Chapter 195, Procurement, Section 7.1C.).

City Council approval is required in accordance with Municipal Code Chapter 195, Procurement, where the current request exceeds the Chief Procurement Officer’s authority of the cumulative five-year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Procurement By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11(A).