Item - 2026.GG29.10

The General Government Committee recommends that:  

1. City Council in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), grant authority for the General Manager, Transportation Services to enter into a non-competitive bridging contract with Safeguard Perimeter Inc., for the delivery, installation and removal of traffic control equipment provision of services for an amount not to exceed $800,000 net of all taxes and charges ($814,080 net of Harmonized Sales Tax) for the period from June 9, 2026 to December 9, 2026, under the same rates and pricing, terms and conditions set out in the current service contract (“Request for Quotations Doc2965592821”). The terms and conditions of the contract to be generally in accordance with the current City contract arising from Request for Quotations Doc2965592821 with such necessary amendments to reflect the six (6) month term of June 9, 2026 to December 9, 2026, and such other terms and conditions as may be satisfactory to the General Manager, Transportation Services, and in a form satisfactory to the City Solicitor.

The purpose of this report is to request City Council authority to enter into a non-competitive contract with Safeguard Perimeter Inc. (formally Safeguard Perimeter Solutions Inc.), for the delivery, installation and removal of traffic control equipment in support of major City events from June 9, 2026 to December 9, 2026, in the amount of $800,000 net of all applicable taxes and charges ($814,080 net of Harmonized Sales Tax recoveries). The contract is required for a period not to exceed seven (7) months.

The City’s existing traffic control services contract was awarded to Safeguard Perimeter Solutions Inc. on June 16, 2021 under Request for Quotations Doc2965592821. The contract provides for the non-exclusive supply, delivery, installation and removal of barricades, Ontario Traffic Manual approved signage traffic control devices and custom signage for various City Divisions. The contract was awarded for an initial period of one (1) year from the date of award with the option to renew for four (4) additional separate one (1) year periods. The fourth and final option period was exercised on June 17, 2025, and is scheduled to expire on June 9, 2026.

Transportation Services relies on contracted traffic control services to support road closures, event traffic management, barricade deployment, and pedestrian safety.

Until the new contract can be tendered and awarded to ensure continued services this non-competitive contract is required to ensure continuity of service provision over the summer, including for the FIFA World Cup, Toronto Pride Festival, Toronto Caribbean Carnival and other major events. This non-competitive procurement will be proceeding under the exception code related to Bridging Contract, where there is a requirement to fulfill the short term need(s) of the required goods and/or services and the City has determined in good faith that both the proposed procurement and the selected supplier, along with the terms and conditions of the contract are beneficial to the City (Toronto Municipal Code, Chapter 195, Procurement, Section 7.1. E.).

City Council approval is required in accordance with Municipal Code Chapter 195 Procurement, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment limit under Article 7, Section 195-7.3 (D) of the Procurement By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11(A).

The General Government Committee recommends that:  

1. City Council in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), grant authority for the General Manager, Transportation Services to enter into a non-competitive bridging contract with Safeguard Perimeter Inc., for the delivery, installation and removal of traffic control equipment provision of services for an amount not to exceed $800,000 net of all taxes and charges ($814,080 net of Harmonized Sales Tax) for the period from June 9, 2026 to December 9, 2026, under the same rates and pricing, terms and conditions set out in the current service contract (“Request for Quotations Doc2965592821”). The terms and conditions of the contract to be generally in accordance with the current City contract arising from Request for Quotations Doc2965592821 with such necessary amendments to reflect the six (6) month term of June 9, 2026 to December 9, 2026, and such other terms and conditions as may be satisfactory to the General Manager, Transportation Services, and in a form satisfactory to the City Solicitor.

The purpose of this report is to request City Council authority to enter into a non-competitive contract with Safeguard Perimeter Inc. (formally Safeguard Perimeter Solutions Inc.), for the delivery, installation and removal of traffic control equipment in support of major City events from June 9, 2026 to December 9, 2026, in the amount of $800,000 net of all applicable taxes and charges ($814,080 net of Harmonized Sales Tax recoveries). The contract is required for a period not to exceed seven (7) months.

The City’s existing traffic control services contract was awarded to Safeguard Perimeter Solutions Inc. on June 16, 2021 under Request for Quotations Doc2965592821. The contract provides for the non-exclusive supply, delivery, installation and removal of barricades, Ontario Traffic Manual approved signage traffic control devices and custom signage for various City Divisions. The contract was awarded for an initial period of one (1) year from the date of award with the option to renew for four (4) additional separate one (1) year periods. The fourth and final option period was exercised on June 17, 2025, and is scheduled to expire on June 9, 2026.

Transportation Services relies on contracted traffic control services to support road closures, event traffic management, barricade deployment, and pedestrian safety.

Until the new contract can be tendered and awarded to ensure continued services this non-competitive contract is required to ensure continuity of service provision over the summer, including for the FIFA World Cup, Toronto Pride Festival, Toronto Caribbean Carnival and other major events. This non-competitive procurement will be proceeding under the exception code related to Bridging Contract, where there is a requirement to fulfill the short term need(s) of the required goods and/or services and the City has determined in good faith that both the proposed procurement and the selected supplier, along with the terms and conditions of the contract are beneficial to the City (Toronto Municipal Code, Chapter 195, Procurement, Section 7.1. E.).

City Council approval is required in accordance with Municipal Code Chapter 195 Procurement, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment limit under Article 7, Section 195-7.3 (D) of the Procurement By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11(A).