Item - 2025.GG25.6

The General Government Committee:

1. In accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), authorized the Chief Technology Officer, to amend Blanket Contract 47024953 with ePlanSoft by increasing the contract value by $652,875.00 net of all applicable charges and taxes ($664,366.00 net of Harmonized Sales Tax Recoveries), revising the current Blanket Contract Value from $2,532,550.00 to $3,185,425.00 ($2,577,122.00 to $3,241,488.00 net of Harmonized Sales Tax Recoveries).

The purpose of this report is to request authority to amend competitively-procured Blanket Contract 47024953 with ePlanSoft, a US-based supplier, for e-PlanREVIEW, a tool used to review and mark up building plan drawings, in the amount of $652,875 net of all applicable taxes and charges. Piggybacking on this contract will urgently expand the use for Toronto Building to support delivery of housing City-wide. This contract was originally awarded under a 2023 competitive negotiated Request for Proposal (Doc3220681346) for Concept 2 Keys, City Manager's Office, now managed by the Development Review Division.

As part of the building permit review process, Toronto Building currently uses Electronic Markup Management Application, a proprietary customized tool which has been in use since it was first implemented in November 2012. Granicus, the provider, has retired both the Electronic Markup Management Application tool and support and maintenance.

This approach mitigates potential security risks associated with using a discontinued application and ensures uninterrupted operations for Toronto Building with software that is actively supported and currently in use by the City.

To ensure business continuity for Toronto Building and the building permit review process, the City recommends transitioning to an established platform proven effective to meet the City's needs to review and mark-up building plan drawings for the Development Review Division. Toronto Building has assessed this tool and confirmed that it meets current and planned operational requirements.