Item - 2025.GG25.14

The General Government Committee recommend that:  

1. City Council authorize the Chief Procurement Officer to negotiate and enter into an agreement with Zoll Medical Canada Inc., for the provision of cardiac monitor / defibrillators including all accessories, proprietary consumables and extended maintenance services, in a potential amount not to exceed $24,758,371 net of all applicable taxes and charges ($25,194,118 net of Harmonized Sales Tax recoveries). This contract will be from the date of the award to October 31, 2026, with the option to renew for four (4) additional one (1)-year periods, on terms and conditions satisfactory to the Chief Procurement Officer and in a form satisfactory to the City Solicitor.

The purpose of this report is to request City Council authority to enter into a non-competitive contract with Zoll Medical Canada Inc., for supply and delivery of cardiac monitor / defibrillators with all accessories, proprietary consumables and extended maintenance agreement for various City of Toronto Divisions. This contract supports anticipated growth in Toronto Paramedic Services' service demand and staffing, as outlined in its Multi-Year Staffing Plan, adopted by Council in June 2025. This contract also facilitates purchases by other City divisions, including Toronto Fire Services and Toronto Public Health which will be managed by City Stores. 

By maintaining the use of the Zoll X Series Advanced cardiac monitors, Toronto Paramedic Services avoids the substantial expenses associated with a system-wide replacement, which would include not only the purchase of new equipment but also the extensive retraining of staff, and updates to various software integrated with our current Zoll defibrillators and patient care devices.

The total amount of this request is $24,758,371 net of all applicable taxes and charges ($25,194,118 net of Harmonized Sales Tax recoveries), for a period of one (1) year from the date of award to October 31, 2026, with the option to renew for four (4) additional one (1)-year periods. The current Blanket Contract 47019673, awarded competitively, with Zoll Medical Canada Inc., will expire on November 15, 2025.

Non-competitive procurements may be undertaken where both the proposed procurement and supplier can be justified in good faith based on an exception set out in Toronto Municipal Code Chapter 195, Procurement. This procurement will be proceeding under the exception related to compatibility with Zoll Medical Canada Inc., and the City has determined in good faith that both the proposed procurement and the selected supplier, along with the terms and conditions of the contract are beneficial to the City (Toronto Municipal Code, Chapter 195, Procurement, Section 7.1E).

City Council approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment limit for each vendor under Article 7, Section 195 - 7.3(D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11(A).