Item - 2025.GG21.5

The General Government Committee recommend that:

1. City Council, in accordance with Municipal Code Chapter 195 (Purchasing) where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code Chapter 71 (Financial Control) Section 71-11.1., grant authority to enter into the necessary amending agreements on terms and conditions satisfactory to the General Manager, Toronto Shelter and Support Services, and in a form satisfactory to the City Solicitor to amend Non-Competitive Purchase Order 6052384 with OnX Enterprise Solutions Ltd for wiring, cabling and hardware for the provision of wireless internet services by increasing the value in the amount of $1,250,000 net of all applicable taxes and charges ($1,272,000 net of Harmonized Sales Tax recoveries), increasing the overall value of the purchase order from $248,400 net of all applicable taxes and charges ($252,772 net of Harmonized Sales Tax recoveries) to $1,498,400 net of all applicable taxes and charges ($1,524,772 net of Harmonized Sales Tax recoveries) and extending the term to April 18, 2028. Extending the term of this contract to April 18, 2028 will extend the contract beyond the allowable five year term.

The purpose of this report is to seek authority from City Council to amend Non-Competitive Purchase Order 6052384 with OnX Enterprise Solutions Ltd for wiring, cabling and hardware for the provision of wireless internet services by increasing the overall value in the amount of $1,250,000 net of all applicable taxes and charges ($1,272,000 net of Harmonized Sales Tax recoveries), increasing the overall value of the purchase order from $248,400 net of all applicable taxes and charges ($252,772 net of Harmonized Sales Tax recoveries) to $1,498,400 net of Harmonized Sales Tax ($1,524,772 net of Harmonized Sales Tax recoveries). Additionally, it is requested that the delivery date of the Purchase Order be extended by two (2) years from April 18, 2026 to April 18, 2028, beyond the allowable five-year term. This service must continue with OnX Enterprise Solutions Ltd and cannot be sourced competitively because the existing wireless internet network hardware and licensing is provided by OnX Enterprise Solutions Ltd.

This amendment is required to extend wireless internet services throughout the building at seven directly operated shelter locations and will ensure a wireless internet network is installed at all new directly operated shelter locations that open during the next three years.