Item - 2025.GG21.14

The General Government Committee recommend that:

1. City Council authorize the General Manager Toronto Water to negotiate and execute a Non-Competitive Procurement contract with Acklands-Grainger Inc., for the supply and delivery of various Industrial Supplies, Equipment and Services for various City of Toronto Divisions, in the amount of $3,053,675 net of all taxes and charges ($3,107,420 net of Harmonized Sales Tax recoveries), for the period of May 1, 2025 to April 30, 2026, subject to terms and conditions satisfactory to the General Manager Toronto Water and in a form acceptable to the City Solicitor.

The purpose of this report is to request City Council authority to enter into a non-competitive contract with Acklands-Grainger Inc., for the supply and delivery of various industrial supplies, equipment, and services to multiple City of Toronto Divisions such as Toronto Water, Solid Waste Management, Parks, Forestry and Recreation, Toronto Paramedic Services, Purchasing and Materials Management, Toronto Fire Services, Fleet Services, Corporate Real Estate Management and Toronto Emergency Management. The total contract value is $3,053,675, net of all taxes and charges ($3,107,420 net of Harmonized Sales Tax recoveries), for the period from May 1, 2025, to April 30, 2026. The terms and conditions will remain the same as those outlined in Request for Quotation Doc2056216916 (6302-19-0229).

The City currently has Corporate Contracts with Acklands-Grainger for these services, which expire on April 30, 2025 with a combined value of $12,248,846. Due to delays in preparing a new corporate competitive solicitation, a bridging contract is needed to ensure continuity of service without disruption. This extension will cover the supply and delivery of industrial supplies until April 30, 2026.

City Council approval is required in accordance with Municipal Code Chapter 195 - Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment limit for each supplier under Article 7, Section 195-7.3D of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71-Financial Control, Section 71-11A.