Item - 2025.GG21.13

The General Government Committee recommend that:

1. City Council, in accordance with Municipal Code Chapter 195 (Purchasing), where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment for each supplier, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71 (Financial Control) Section 71-11A, grant authority to the General Manager, Parks and Recreation to negotiate and sign on behalf of the City a non-competitive agreement with G.C. Duke Equipment Limited for the supply, delivery, and warranty of proprietary Original Equipment Manufacturer parts and services for Ransomes Jacobsen and Cushman machines in the amount of $854,771 net of Harmonized Sales Tax ($869,815 net of Harmonized Sales Tax recoveries) for an initial period of one year, commencing on August 1, 2025 to July 31, 2026, with four separate one option years.

The purpose of this report is to request authority to enter into a non-competitive contract with G.C. Duke Equipment Limited (operating as "G.C. Duke"), being the only authorized dealer in Ontario for the supply of proprietary Original Equipment Manufacturer parts and service for Ransomes Jacobsen and Cushman machines, in the amount of $854,771 net of Harmonized Sales Tax ($869,815 net of Harmonized Sales Tax recoveries) for an initial period of one year, commencing on August 1, 2025 to July 31, 2026, with four separate one option years.

Mowers are acquired by Fleet Services and are sourced through a competitive solicitation process. Parks and Recreation's Small Engine Mechanics maintain the equipment and must use Original Equipment Manufacturer parts to ensure the manufacturer's warranty for the mowers remains valid. This contract will ensure the continued operation of all golf courses and parks operated and maintained by the City of Toronto.