Item - 2025.GG21.11

The General Government Committee recommend that:

1. City Council, in accordance with Municipal Code Chapter 195 (Purchasing) where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71 (Financial Control) Section 71-11A grant authority to the General Manager, Parks and Recreation to negotiate and enter into a non-competitive agreement with Zamboni Company Limited for the supply of proprietary Original Equipment Manufacturer parts and services to Zamboni Ice Resurface Machines, Ice Conditioner Boxes and Zamboni Ice Edgers, for a period of five (5) years from November 1, 2025 to October 31, 2030 in the amount of $1,423,534 net of taxes and ($1,448,588 net of Harmonized Sales Tax recoveries), on terms and conditions satisfactory to the General Manager, Parks and Recreation and in a form satisfactory to the City Solicitor.

The purpose of this report is to request City Council authority to enter into a non-competitive contract with Zamboni Company Limited, being the only authorized dealer for the supply of proprietary Original Equipment Manufacturer parts and services to Zamboni Ice Resurface Machines, Ice Conditioner Boxes and Zamboni Ice. The contract will be for a period of five years, commencing on November 1, 2025 to October 31, 2030 in the total amount of $1,423,534 net of Harmonized Sales Tax ($1,448,588 net of Harmonized Sales Tax recoveries).

Ice resurface machines are acquired through Fleet Services and are sourced through a competitive solicitation process, however a non-competitive procurement is required leveraging the exception code 02 - exclusive rights, as original equipment manufacturer parts are available exclusively from Zamboni Company Ltd. Parks and Recreation maintains the equipment and must use Original Equipment Manufacturer parts to ensure manufacturer's warranty for the resurfacers remains valid. This contract will ensure the continued operation of all arenas and outdoor artificial ice rinks operated by the City of Toronto.

City Council approval is required in accordance with Municipal Code Chapter 195- Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five year commitment for each supplier, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71- Financial Control, Section 71-11A.