Item - 2025.GG19.3

The General Government Committee:

1. By Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), authorized the amendment of contract number 47023957 with Peter Young Ltd, operating as IPS for grounds maintenance services, increasing the contract value by $1,856,585, net of all taxes and charges ($1,889,261 net of Harmonized Sales Tax recoveries), thereby revising the current contract value from $9,401,357 net of all taxes and charges ($9,566,820 net of Harmonized Sales Tax recoveries) to $11,257,942 net of all taxes and charges ($11,456,082 net of Harmonized Sales Tax recoveries).

The purpose of this report is to request authority from the General Government Committee to amend Blanket Contract number 47023957 issued to Peter Young Ltd, operating as IPS, for summer and winter grounds maintenance services, increasing the contract value by $1,856,585 net of all taxes and charges ($1,889,261 net of Harmonized Sales Tax recoveries), revising the current contract value from $9,401,357 net of all taxes and charges ($9,566,820 net of Harmonized Sales Tax recoveries) to $11,257,942 net of all taxes and charges ($11,456,082 net of Harmonized Sales Tax recoveries). This amendment is required to ensure the continuation of critical winter and summer grounds maintenance services at Toronto Police, Fire Services, Toronto Paramedic Services, and several other City of Toronto locations for the remainder of the current contract and remaining option year, if exercised.

Blanket Contract number 47023957 was awarded as part of Negotiated Request for Proposal Doc3024590614, which led to the creation of four separate contracts, including one with Peter Young Ltd, operating as IPS. Since the initial award of these contracts, Corporate Real Estate Management has rebalanced the supplier portfolios and included new properties as additional services, requiring changes to the existing contracts. This resulted in the need to amend contract number 47023957 with Peter Young Ltd., operating as IPS in March 2023 to ensure sufficient value is available for the base term of the contract. Since this amendment, two option terms (contract years 3 and 4) have been exercised to extend the current contract to October 2025, with one remaining option year left. At the conclusion of this contract, staff will issue a competitive solicitation in advance of the current contracts’ expiration to ensure a seamless transition to new agreements. The latest requested amendment is required to ensure there is sufficient value on the contract during the option terms to ensure service continuity of the revised portfolio for the duration of year 4 (to October 31, 2025), and the one remaining option year, if exercised.

General Government Committee approval is required by Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five-year commitment limit for each supplier under Article 7, Section 195-7.3(D) of the Purchasing By-law, or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11.1.