Item - 2025.GG19.11

The General Government Committee:

1. In accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), authorized the Chief Technology Officer to amend Blanket Contract 47024775 with DragonAgile Consulting Inc., by increasing the contract value by $430,432USD ($611,214 CAD) net of all applicable charges and taxes or $438,008 USD ($621,972 CAD) net of Harmonized Sales Tax Recoveries, revising the current Blanket Contract Value from USD $759,762 to USD $1,197,770.

The purpose of this report is to request authority to amend Blanket Contract 47024775 issued to DragonAgile Consulting Inc. (DragonAgile) for the provision of Atlassian Product Software Licences requesting $430,432 USD ($611,214 CAD) net of all applicable charges and taxes or $438,008 USD ($621,972 CAD) net of Harmonized Sales Tax Recoveries. At the time of writing this report on February 6, 2025, $1 USD = $1.42 CAD.

Currently there is a competitive Request for Quotation that has been published. This Request for Quotation will fund renewals for existing licences as well as continued divisional growth. It will also replace the existing contract (which is set to expire on November 30, 2025) and strategically consolidate multi-divisional spending under a single contract to reduce multiple procurements, unify licence terms, and establish an Enterprise Agreement to achieve cost savings through economies of scale. Following the City’s standard procurement timelines, the City expects the new contract to be awarded by the beginning of March 2025.

The amendment is requested only as a contingency measure if the Request for Quotation process is unsuccessful, delayed or encounters unforeseen issues. The amendment will provide coverage for essential software licences and renewals from March - May 2025, ensuring uninterrupted service and maintaining operational continuity during this period.