Item - 2025.GG19.10

The General Government Committee:

1. In accordance with Section 195-8.4 of the Toronto Municipal Code Chapter 195 (Procurement By-Law), authorized the award and entry into an agreement with Pomerleau Inc., being the highest scoring proponent meeting all the requirements of Negotiated Request for Proposals Doc4510705018, for the construction of new Western North York Community Recreation and Child Care Centre, in the amount of $125,849,270 net of all applicable taxes and charges including contingencies ($128,064,217 net of Harmonized Sales Tax recoveries) and in accordance with the Negotiated Request for Proposals requirements.   

The purpose of this report is to advise on the results of Negotiated Request for Proposals Doc4510705018, Contract Number 23-PFR-045 for the supply of all materials, equipment, labour, supplies, administrative and project supervision required for the construction of new Western North York Community Recreation and Childcare Centre and to request authority for the General Manager, Parks and Recreation and Chief Procurement Officer to award the contract to Pomerleau Inc., in the amount of $125,849,270 net of all applicable taxes and charges including contingencies ($128,064,217 net of Harmonized Sales Tax recoveries).

The new Western North York Community Recreation and Childcare Centre construction is expected to commence in the second quarter of 2025 and is projected to be completed in the first quarter of 2028.

The total potential contract award including contingency allowance identified in this report is $125,849,270 net of all applicable taxes and charges ($142,209,675 including Harmonized Sales Tax and charges). The total potential cost to the City is $128,064,217 net of Harmonized Sales Tax recoveries. 

Financial impacts have been summarised in Table 1 below. Funding is available in the 2025 - 2034 Capital Budget and Plan for Parks and Recreation. Funding is available in the overall Western North York Childcare Centre project for Children’s Services.

Table 1: Financial Impact Summary

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial implications as identified in the Financial Impact section.

The above Table 1 includes the base contract scope of work amounts of $106,822,014 and a contingency allowance of $16,415,122 and Itemized proposal prices $2,612,134 for structural canopy for the parking lot Photovoltaic system, swimming pool cover, acrylic court surfacing, roller window shades, and maintenance and service contracts with a total of $125,849,270 (net of all applicable taxes and charges) and $128,064,217 (net of Harmonized Sales Tax recoveries and charges).

The contingency allowance will be allocated and added into the contract as and when required to address any future unforeseen issues or changes which may arise during the construction stage of the project.