Item - 2025.EX27.12
Tracking Status
- City Council adopted this item on November 12 and 13, 2025 without amendments and without debate.
- This item was considered by the Executive Committee on November 4, 2025 and adopted without amendment. It will be considered by City Council on November 12 and 13, 2025.
- See also 2025.EP18.10
EX27.12 - Agreement for the Provision of Electrical and Mechanical Show Services for Events and Exhibitor Administrative Services at Exhibition Place
- Decision Type:
- ACTION
- Status:
- Adopted on Consent
- Ward:
- 10 - Spadina - Fort York
City Council Decision
City Council on November 12 and 13, 2025, adopted the following:
1. City Council approve an agreement with ShowTech for the exclusive provision of electrical and mechanical services to events and exhibitions at Exhibition Place for a five year term commencing September 15, 2025, with the option to extend for an additional two year period, on the terms and conditions outlined in Appendix A to the revised report (September 18, 2025) from the Chief Executive Officer, Exhibition Place and in Confidential Attachment 1 to the revised report (September 18, 2025) from the Chief Executive Officer, Exhibition Place, and other such terms and conditions satisfactory to the Chief Executive Officer, Exhibition Place and the City Solicitor.
2. City Council direct that Confidential Attachment 1 to the revised report (September 18, 2025) from the Chief Executive Officer, Exhibition Place remain confidential and not to be released publicly as it contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
Confidential Attachment 1 to the revised report (September 18, 2025) from the Chief Executive Officer, Exhibition Place remains confidential in accordance with the provisions of the City of Toronto Act, 2006, as it contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
Confidential Attachment - The attachment to this report contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
Background Information (Committee)
https://www.toronto.ca/legdocs/mmis/2025/ex/bgrd/backgroundfile-258731.pdf
(September 18, 2025) Revised Report from the Chief Executive Officer, Exhibition Place, on Agreement for the Provision of Electrical and Mechanical Show Services for Events and Exhibitor Administrative Services at Exhibition Place
https://www.toronto.ca/legdocs/mmis/2025/ex/bgrd/backgroundfile-258732.pdf
Appendix A - Substantial Terms and Conditions of Agreement
https://www.toronto.ca/legdocs/mmis/2025/ex/bgrd/backgroundfile-258733.pdf
Confidential Attachment 1 - Financial Terms and Implications
Communications (Committee)
EX27.12 - Agreement for the Provision of Electrical and Mechanical Show Services for Events and Exhibitor Administrative Services at Exhibition Place
- Decision Type:
- ACTION
- Status:
- Adopted
- Ward:
- 10 - Spadina - Fort York
Confidential Attachment - The attachment to this report contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
Committee Recommendations
The Executive Committee recommends that:
1. City Council approve an agreement with ShowTech for the exclusive provision of electrical and mechanical services to events and exhibitions at Exhibition Place for a five (5) year term commencing September 15, 2025, with the option to extend for an additional two (2) year period, on the terms and conditions outlined in Appendix A to the revised report (September 18, 2025) from the Chief Executive Officer, Exhibition Place and in Confidential Attachment 1 to the revised report (September 18, 2025) from the Chief Executive Officer, Exhibition Place, and other such terms and conditions satisfactory to the Chief Executive Officer, Exhibition Place and the City Solicitor.
2. City Council direct that Confidential Attachment 1 to the revised report (September 18, 2025) from the Chief Executive Officer, Exhibition Place remain confidential and not to be released publicly as it contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
Origin
Summary
At its meeting on September 22, 2025, the Board of Governors of Exhibition Place considered Item EP18.10 and made recommendations to City Council.
Summary from the report (September 18, 2025) from the Chief Executive Officer, Exhibition Place
A Request for Proposal (RFP) was issued on July 31, 2025 through the Exhibition Place Procurement Portal and closed on Augusts 25th. There were three (3) proponents who attended the site inspection. They included ShowTech Power and Lighting, Ainsworth Inc., and Trade Electrical Contractors.
After the evaluations, ShowTech Power and Lighting (“ShowTech”) is being recommended for the award of the agreement for the provision of exclusive electrical and mechanical services to shows and events.
This report recommends that the Board, subject to City Council approval, approve the agreement for five (5) years, commencing September 15, 2025 and ending September 14, 2030, with the option for the Board to extend for an additional two (2) year period to September 14, 2032.
Background Information
https://www.toronto.ca/legdocs/mmis/2025/ex/bgrd/backgroundfile-258731.pdf
(September 18, 2025) Revised Report from the Chief Executive Officer, Exhibition Place, on Agreement for the Provision of Electrical and Mechanical Show Services for Events and Exhibitor Administrative Services at Exhibition Place
https://www.toronto.ca/legdocs/mmis/2025/ex/bgrd/backgroundfile-258732.pdf
Appendix A - Substantial Terms and Conditions of Agreement
https://www.toronto.ca/legdocs/mmis/2025/ex/bgrd/backgroundfile-258733.pdf
Confidential Attachment 1 - Financial Terms and Implications