Item - 2025.EX27.11

The Executive Committee recommends that:

1. City Council direct the Executive Director, FIFA World Cup 2026 ,Toronto Secretariat and the Chief Procurement Officer to proceed in accordance with the updated procurement plan to procure the goods and services required for the delivery of the FIFA World Cup 2026 Toronto set out in Confidential Attachment 1 to the report (October 9, 2025) from the Executive Director, FIFA World Cup 2026, Toronto Secretariat and the Chief Procurement Officer.

2. City Council authorize the Executive Director, FIFA World Cup 2026, Toronto Secretariat and the Chief Procurement Officer to negotiate and enter into contracts with vendors whose initial quotations do not exceed targets outlined in the procurement plan as set out in Confidential Attachment 1 to the report (October 9, 2025) from the Executive Director, FIFA World Cup 2026, Toronto Secretariat and the Chief Procurement Officer.

3. City Council direct that Confidential Attachment 1 to the report (October 9, 2025) from the Executive Director, FIFA World Cup 2026, Toronto Secretariat and the Chief Procurement Officer remain confidential at this time as it pertains to criteria to be applied to negotiations carried on or to be carried on by or on behalf of the City of Toronto and City Council direct that Confidential Attachment 1 to the report (October 9, 2025) from the Executive Director, FIFA World Cup 2026, Toronto Secretariat and the Chief Procurement Officer be made public at the discretion of the Chief Procurement Officer following the award or closing of the contemplated procurement transactions.

At its meeting on October 14, 2025, the FIFA World Cup 2026 Subcommittee considered Item FWC7.1 and made recommendations to City Council.

Summary from the report (October 9, 2025) from the Executive Director, FIFA World Cup 2026, Toronto Secretariat

This report provides an update to the procurement plan associated with the planning and execution of the FIFA World Cup 2026 (FWC26) in Toronto. Updates include the award of contracts to date and requests to negotiate and award on items captured in a confidential attachment. 

This report puts forward recommendations to the procurement plan related to both capital and operational services previously approved by City Council on May 21 and 22, 2025 (EX23.16) as well as updates the procurement award authority thresholds, in accordance with the revisions to Chapter 195 approved by City Council on April 23 and 24, 2025 (GG20.10).

Procurements undertaken in accordance with the procurement plan in Confidential Attachment 1 will be made public on an individual basis in accordance with the processes for approval at the earliest opportunity that ensures and maintains the competitiveness of the procurement process, which may be at the time of award or following the closing of the procurement transactions.