Item - 2025.EX23.13

The Executive Committee recommends that:

1. City Council amend City of Toronto Municipal Code Chapter 219, Records, Corporate (Local Boards), to add Article X and Schedule L, Records Retention Schedule (Board of Management for Swansea Town Hall Community Centre), substantially as set out in Appendices A and B, respectively, to the report (February 1, 2025) from the Executive Director, Swansea Town Hall Community Centre attached as Attachment 1 to the report (April 29, 2025) from the City Manager.

Under section 201 of the City of Toronto Act, 2006 (COTA), the City may establish retention periods during which the records of the City and its local boards (City agencies) must be retained and preserved in accordance with the provisions of COTA.

This report recommends that City Council formally approve the records retention policy and schedule for Swansea Town Hall Community Centre and add it to the other records retention articles and schedules for the various Local Boards of the City contained in Municipal Code Chapter 219, Records, Corporate (Local Boards).

The proposed records retention article and schedule have been approved by the Board of Management for Swansea Town Hall Community Centre (the "Board"), and Council's approval to amend Chapter 219 to include them is requested in the Executive Director's Report (February 1, 2025) in Attachment 1 to this report.