Item - 2025.EX23.12
Tracking Status
- City Council adopted this item on May 21 and 22, 2025 without amendments and without debate.
- This item was considered by the Executive Committee on May 13, 2025 and adopted without amendment. It will be considered by City Council on May 21 and 22, 2025.
- See also By-law 584-2025
EX23.12 - Approval of Recommended Retention Schedule for Accountability Records for the Auditor General's Office
- Decision Type:
- ACTION
- Status:
- Adopted on Consent
- Wards:
- All
City Council Decision
City Council on May 21 and 22, 2025, adopted the following:
1. City Council amend Toronto Municipal Code Chapter 3, Accountability Officers, to establish the Records Retention Schedule detailed in Attachments 1, 2, 3 and 4 to the report (April 14, 2025) from the Auditor General.
Background Information (Committee)
https://www.toronto.ca/legdocs/mmis/2025/ex/bgrd/backgroundfile-254662.pdf
Attachment 1 - AGO-0001 - Accountability Records - Auditor General’s Office - Performance Audits and Non-Audit Projects
https://www.toronto.ca/legdocs/mmis/2025/ex/bgrd/backgroundfile-254663.pdf
Attachment 2 - AGO-0002 - Accountability Records - Auditor General’s Office - Fraud and Waste Hotline Complaints
https://www.toronto.ca/legdocs/mmis/2025/ex/bgrd/backgroundfile-254664.pdf
Attachment 3 - AGO-0003 - Accountability Records - Auditor General’s Office - Auditor General Recommendation Follow-Up Process and Reports
https://www.toronto.ca/legdocs/mmis/2025/ex/bgrd/backgroundfile-254666.pdf
Attachment 4 - AGO-0004 - Accountability Records - Auditor General’s Office - Annual Reports, Work Plan Reports (and City-wide Risk Assessments), Peer Review Reports, Other Auditor General Reports (not covered by AGO-0001, AGO-0002, AGO-0003)
https://www.toronto.ca/legdocs/mmis/2025/ex/bgrd/backgroundfile-254667.pdf
EX23.12 - Approval of Recommended Retention Schedule for Accountability Records for the Auditor General's Office
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
Committee Recommendations
The Executive Committee recommends that:
1. City Council amend Municipal Code Chapter 3, Accountability Officers, to establish the Records Retention Schedule detailed in Attachments 1, 2, 3 and 4 to the report (April 14, 2025) from the Auditor General.
Origin
Summary
The purpose of this report is to seek City Council's approval of a retention schedule for accountability records of the Auditor General's Office in accordance with Section 3-7.6B of Municipal Code Chapter 3, Accountability Officers.
The City of Toronto Act, 2006 does not allow for the destruction of records of the City, including records of the Auditor General's Office, unless they are destroyed in accordance with a retention schedule.
Background Information
https://www.toronto.ca/legdocs/mmis/2025/ex/bgrd/backgroundfile-254662.pdf
Attachment 1 - AGO-0001 - Accountability Records - Auditor General’s Office - Performance Audits and Non-Audit Projects
https://www.toronto.ca/legdocs/mmis/2025/ex/bgrd/backgroundfile-254663.pdf
Attachment 2 - AGO-0002 - Accountability Records - Auditor General’s Office - Fraud and Waste Hotline Complaints
https://www.toronto.ca/legdocs/mmis/2025/ex/bgrd/backgroundfile-254664.pdf
Attachment 3 - AGO-0003 - Accountability Records - Auditor General’s Office - Auditor General Recommendation Follow-Up Process and Reports
https://www.toronto.ca/legdocs/mmis/2025/ex/bgrd/backgroundfile-254666.pdf
Attachment 4 - AGO-0004 - Accountability Records - Auditor General’s Office - Annual Reports, Work Plan Reports (and City-wide Risk Assessments), Peer Review Reports, Other Auditor General Reports (not covered by AGO-0001, AGO-0002, AGO-0003)
https://www.toronto.ca/legdocs/mmis/2025/ex/bgrd/backgroundfile-254667.pdf