Item - 2025.BA151.5

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 18, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc5135370669

Description:

For the non-exclusive supply of all labour, materials, parts, warranty, tools and equipment necessary to perform repairs, maintenance, overhauls, diagnostic repairs and service calls on Cummins engines for Toronto Fleet Services Division (FSD), Toronto Fire Services (TFS), and Toronto Paramedic Services (TPS) for a period of one (1) year from October 1, 2025, to September 30, 2026, with the option to renew the contract for an additional four (4) separate one (1) year period.

Recommended Supplier:

Cummins Canada ULC

Contract Award Value:

$1,945,882 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$2,198,847 including HST and all applicable charges

$1,980,130 net of HST recoveries

Contract is expected to start on October 1, 2025 to September 30, 2026.

Option year 1 from October 1, 2026, to September 30, 2027

$2,004,258 net of all applicable taxes and charges

$2,264,812 including all applicable taxes and charges

$2,039,533 net of HST recoveries

Option year 2 from October 1, 2027, to September 30, 2028

$2,064,386 net of all applicable taxes and charges

$2,332,757 including all applicable taxes and charges

$2,100,719 net of HST recoveries

Option year 3 from October 1, 2028, to September 30, 2029

$2,126,318 net of all applicable taxes and charges

$2,402,740 including all applicable taxes and charges

$2,163,741 net of HST recoveries

Option year 4 from October 1, 2029, to September 30, 2030

$2,190,108 net of all applicable taxes and charges

$2,474,823 including all applicable taxes and charges

$2,228,654 net of HST recoveries

The total potential contract award identified in this report including all option years is $10,330,952 net of all taxes, and $11,673,976 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $10,512,777 net of HST recoveries.

The above cost calculations include a three (3) percent Consumer Price Index (CPI) cost adjustment applied to each option term after the initial one (1) year contract period.

Solicitation Issued: May 20, 2025         Solicitation Closed:  July 23, 2025

Number of Addenda Issued: Six (6)

Number of Bids:  Four (4)

Table 1: Summary of Bids Received including bid price:

* Supplier was found non-compliant with mandatory requirements

** Bid Price does not contain the 20 percent for miscellaneous