Item - 2025.BA151.3

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 18, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc5036068314

Description:

For Mobile Crane Services at various locations for Toronto Water and Solid Waste Management Services Divisions. The term of the Contract is to be for a period of one (1) year from the date of award, with an option in favour of the City to extend the agreement under the same terms and conditions for up to four (4) separate one (1) year periods at the sole discretion of the City and subject to budget approval.

Should the option(s) be exercised, then the Divisions will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

ROC Corporation

Contract Award Value:

$473,088 net of all applicable taxes and charges

$534,589 including HST and all applicable charges

$481,414 net of HST recoveries

Contract is expected to start on date of award and end on August 31, 2026.

Option Year 1 (September 1, 2026 to August 31, 2027)

$487,281 net of all applicable taxes and charges

$550,627 including HST and all applicable charges

$495,857 net of HST recoveries

Option Year 2 (September 1, 2027 to August 31, 2028)

$501,899 net of all applicable taxes and charges

$567,146 including HST and all applicable charges

$510,732 net of HST recoveries

Option Year 3 (September 1, 2028 to August 31, 2029)

$516,956 net of all applicable taxes and charges

$584,160 including HST and all applicable charges

$526,054 net of HST recoveries

Option Year 4 (September 1, 2029 to August 31, 2030)

$532,465 net of all applicable taxes and charges

$601,685 including HST and all applicable charges

$541,836 net of HST recoveries

The total potential contract award identified in this report, including the optional periods is $2,511,688 net of all applicable taxes and charges, and $2,838,208 including HST and all applicable taxes and charges. The total potential cost to the City including all option periods is $2,555,894 net of HST recoveries.

The values mentioned above include 20 percent miscellaneous amount for Toronto Water and Solid Waste Management Services Divisions.

The above cost calculations reflect an estimated annual three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued: June 4, 2025                    Solicitation Closed: July 2, 2025

Number of Addenda Issued: One (1)

Number of Bids: Four (4)

Table 2: Summary of Bids Received including bid price

* Supplier was found non-compliant with mandatory requirements