Item - 2025.BA151.14

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the following contract as per the Toronto Municipal Code, Chapter 195-6.6. Procurement of same goods and services as a public body:

Solicitation Number:

Kinetic GPO Request for Standing Offers Number: 24-10

Sourcing Project WS5209370375

Description:

Kinetic GPO is a cooperative purchasing organization established for Broader Public Sector and MASH entities across Canada, with the specific purpose of reducing procurement costs by leveraging the purchasing power of group buying and saving our members time by simplifying steps to procure. Kinetic GPO issued the Request for Standing Offers to result in a national contract Request for Standing Offers 24-10 with Club Car for the procurement of Utility, Transportation, Golf Vehicles and Related Accessories, Equipment, Parts and Services. The effective date of the Kinetic GPO Contract is from February 1, 2025 to January 31, 2028 with the option to renew for two additional one year periods.

After reviewing this Kinetic GPO’s Request for Standing Offers 24-10, Fleet Services in conjunction with Parks and Recreations, Toronto Zoo, Toronto Water and Exhibition Place will piggyback on this Kinetic GPO Contract with the Club Car and issue a purchase order to their authorized local dealer, Albion Golf Cars to purchase fourteen (14) Various Utility Vehicles in 2025, with option to purchase thirteen (13) units in 2026, five (5) units in 2027 pending budget availability. The term of this contract is three (3) years which commenced in 2025, from date of award to January 31, 2028.

Recommended Supplier:

Albion Golf Cars, A Division of C.J. McDonald Co. Ltd

Contract Award Value:

$955,572 net of all applicable taxes and charges

$1,079,796 including HST and all applicable charges

$972,390 net of HST recoveries

Contract is expected to start from date of award and end on January 31, 2028

Option Year 1 (February 1, 2028 to January 31, 2029)

$97,844 net of all applicable taxes and charges

$110,563 including HST and all applicable charges

$99,566 net of HST recoveries

Option Year 2 (February 1, 2029 to January 31, 2030)

$97,844 net of all applicable taxes and charges

$110,563 including HST and all applicable charges

$99,566 net of HST recoveries

The total potential contract award including option year is $1,300,923 including HST and all applicable charges and $1,151,259 net of all applicable taxes and charges. The total potential cost to the City, including option year, is $1,171,521 net of HST recoveries.

Solicitation Issued: July 25, 2024         Solicitation Closed: September 20, 2024

Number of Addenda Issued: Three (3)

Notice of Award: January 25, 2025

Number of Bids: One (1)