Item - 2025.BA151.10

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 18, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc5251713435, Contract 26TW-DC-302ECU

Description:

For hydraulic flushing, cleaning and closed-circuit television inspection of service lateral drains and main-line sewers for emergency work at various locations within the City of Toronto from January 1, 2026 to December 31, 2026, with the option in favour of the City to extend the term of the agreement on the same terms and conditions for up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval.

Should the option(s) be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

416 Vactors Inc.

Contract Award Value:

$1,831,133 net of all applicable taxes and charges

$2,069,180 including HST and all applicable charges

$1,863,361 net of HST recoveries

Contract is expected to start on January 1, 2026 and end on December 31, 2026.

Option Period 1 (January 1, 2027, to December 31, 2027)

$1,886,067 net of all applicable taxes and charges

$2,131,256 including HST and all applicable charges

$1,919,262 net of HST recoveries

Option Period 2 (January 1, 2028, to December 31, 2028)

$1,942,649 net of all applicable taxes and charges

$2,195,193 including HST and all applicable charges

$1,976,840 net of HST recoveries

Option Period 3 (January 1, 2029, to December 31, 2029)

$2,000,928 net of all applicable taxes and charges

$2,261,049 including HST and all applicable charges

$2,036,144 net of HST recoveries

Option Period 4 (January 1, 2030, to December 31, 2030)

$2,060,956 net of all applicable taxes and charges

$2,328,880 including HST and all applicable charges

$2,097,229 net of HST recoveries

The total potential contract award including all option periods is $9,721,733 net of all taxes and charges and $10,985,558 including all applicable taxes and charges. The total potential cost to the City including all option periods is $9,892,836 net of HST recoveries.

The above cost calculations reflect an estimated three (3) percent Consumer Price

Index (CPI) adjustment applied annually to the yearly cost after the initial term.

Solicitation Issued:  August 8, 2025     Solicitation Closed:  September 2, 2025

Number of Addenda Issued: One (1)

Number of Bids:  Four (4)

Table 2: Summary of Bids Received including bid price

* Pursuant to the Request for Quotation document, the contract award value includes contingency.