Item - 2025.BA150.8

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 11, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc5233674034

Description:

For the non-exclusive supply and delivery of all labour, materials/parts, tools, equipment, travel time, mileage, fuel and incidentals necessary to perform inspections, certifications and repairs to Fire Suppression Systems on Solid Waste Heavy Equipment and Litter Collection Vacuums (Vacs) as and when required for the City of Toronto, Fleet Services Division of the City for a period of three (3) years fixed from September 1, 2025 to August 31, 2028, with the option to renew the contract for an additional two (2) separate one (1) year terms.

Should the option(s) be exercised, then the General Manager of Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Levitt-Safety Limited

Contract Award Value:

$404,208 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$456,756 including HST and all applicable charges

$411,323 net of HST recoveries

Contract is expected to start on the date of award and end on August 31, 2028.

Option Year 1 from September 1, 2028 to August 31, 2029

$138,778 net of all applicable taxes and charges

$156,819 including all applicable taxes and charges

$141,220 net of HST recoveries

Option Year 2 from September 1, 2029 to August 31, 2030

$142,941 net of all applicable taxes and charges

$161,523 including all applicable taxes and charges

$145,457 net of HST recoveries

The total potential contract award identified in this report including the option year is $685,927 net of all taxes, and $775,098 including all applicable taxes and charges. The total potential cost to the City, including option year, is $698,000 net of HST recoveries.

The above cost calculations include a three (3) percent Consumer Price Index (CPI) cost adjustment applied to each option term after the initial three (3) year contract period.

Solicitation Issued: July 9, 2025           Solicitation Closed: August 12, 2025

Number of Addenda Issued: Three (3)

Number of Bids: One (1)

Table 1: Summary of Bids Received including bid price

* Bid Price does not contain the 20 percent for miscellaneous