Item - 2025.BA150.3

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 11, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc5080269661

Description:

For the non-exclusive design, machining and fabrication of parts, including supply, delivery, installation, and warranty for Toronto Water. The term of the Contract is to be for a period of one (1) year from the date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval.

Should the option(s) be exercised, then the General Manager of Toronto Water Division, will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

DJ Industrial Sales

Contract Award Value:

$495,500 net of all applicable taxes and charges

$559,915 including HST and all applicable charges

$504,221 net of HST recoveries

Contract is expected to start on date of award and end on July 31, 2026.

Option Year 1 (August 1, 2026 to July 31, 2027)

$510,365 net of all applicable taxes and charges

$576,712 including HST and all applicable charges

$519,347 net of HST recoveries

Option Year 2 (August 1, 2027 to July 31, 2028)

$525,676 net of all applicable taxes and charges

$594,014 including HST and all applicable charges

$534,928 net of HST recoveries

Option Year 3 (August 1, 2028 to July 31, 2029)

$541,446 net of all applicable taxes and charges

$611,834 including HST and all applicable charges

$550,976 net of HST recoveries

Option Year 4 (August 1, 2029 to July 31, 2030)

$557,690 net of all applicable taxes and charges

$630,189 including HST and all applicable charges

$567,505 net of HST recoveries

The total potential contract award identified in this report, including the optional periods is $2,630,677 net of all applicable taxes and charges, and $2,972,665 including HST and all applicable taxes and charges. The total potential cost to the City including all option periods is $2,676,977 net of HST recoveries.

The above cost calculations reflect an estimated annual three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued: May 9, 2025           Solicitation Closed: June 5, 2025

Number of Addenda Issued: Three (3)

Number of Bids: Two (2)

Table 2: Summary of Bids Received including bid price

* Supplier was found non-complaint with Mandatory requirements.