Item - 2025.BA150.1

The Bid Award Panel adopted the following:

1. Bid Award Panel rescind its July 2, 2025, Item BA139.1 decision to award Doc4826552842 for Category 2 to Cornerstone Medical Inc. due to recommending the incorrect recommended supplier. As a result, the Contract Award Values for Category 2, 3 and 4 have been revised.

2. Bid Award Panel Grant authority to award Doc4826552842 for Category 2 and 4 to Arjo Canada Inc. and Category 3 to Cornerstone Medical Inc. for Seniors Services and Long-Term Care.

Solicitation Number:

Request for Proposal Doc4826552842

Description:

For the provision of Resident Transfer Lifts, Powered Hygiene Chairs, Powered Bathtubs and Associated Products and Services for Long-Term Care Homes for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) separate one (1) year periods, at the sole discretion of the City and subject to budget approval(s).

Should the option year(s) be exercised, the Division Head from Seniors Services and Long-term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Suppliers:

1. Arjo Canada Inc. (Category 2: Supply, delivery, installation / set-in-place, preventative and corrective maintenance, and associated services of shower/bath lifts, powered hygiene chairs and powered bathtubs and related accessories and Category 4: Supply and delivery of slings and accessories for the existing stock of lifts, powered hygiene chairs and powered bathtubs)

2. Cornerstone Medical Inc. (Category 3: Preventative and corrective maintenance program and associated services for the existing stock of lifts, powered hygiene chairs and powered bathtubs)

Contract Award Value:

Arjo Canada Inc.:

$1,676,822 net of all applicable taxes and charges (including 20 percent Miscellaneous)

$1,894,809 including HST and all applicable charges

$1,706,334 net of HST recoveries

Contract is expected to start on July 1, 2025, and end on June 30, 2026.

Option Year 1: July 1, 2026 to June 30, 2027

$1,727,127 net of all applicable taxes and charges (including 20 percent Miscellaneous)

$1,951,654 including HST and all applicable charges

$1,757,524 net of HST recoveries

Option Year 2: July 1, 2027 to June 30, 2028

$1,778,941 net of all applicable taxes and charges (including 20 percent Miscellaneous)

$2,010,203 including HST and all applicable charges

$1,810,250 net of HST recoveries

The total potential cost for Arjo Canda Inc. including the option years is $5,182,890 net of all taxes and charges and $5,856,666 including all applicable taxes and charges, and $5,274,108 net of HST recoveries.

Cornerstone Medical Inc.:

$121,752 net of all applicable taxes and charges (including 20 percent Miscellaneous)

$137,580 including HST and all applicable charges

$123,895 net of HST recoveries

Contract is expected to start on July 1, 2025, and end on June 30, 2026.

Option Year 1: July 1, 2026 to June 30, 2027

$125,405 net of all applicable taxes and charges (including 20 percent Miscellaneous)

$141,707 including HST and all applicable charges

$127,612 net of HST recoveries

Option Year 2: July 1, 2027 to June 30, 2028

$129,167 net of all applicable taxes and charges (including 20 percent Miscellaneous)

$145,958 including HST and all applicable charges

$131,440 net of HST recoveries

The total potential cost for Cornerstone Medical Inc. including the option years is $376,323 net of all taxes and charges and $425,245 including all applicable taxes and charges, and $382,947 net of HST recoveries.

The combined total potential contract award identified in this report for Category 2, 3 and 4 including all option years for recommended suppliers is $6,190,389 net of all taxes and charges and $5,856,665 including all applicable taxes and charges. The combined total potential cost to the City including all option years for all recommended suppliers is $6,299,340 net of HST recoveries.

The combined total potential contract award for all categories including all option years for all recommended suppliers is $18,627,701 net of all taxes and charges and $21,049,301 including all applicable taxes and charges. The combined total potential cost to the City including all option years for all recommended suppliers is $18,955,548 net of HST recoveries

The above cost calculations reflect an estimated three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial term.

Solicitation Issued: February 4, 2025           Solicitation Closed: April 17, 2025

Number of Addenda Issued: Ten (10)

Number of Bids: 11 Across Four (4) Categories

Table 2: Summary of Bids Received for Category 2:

Range of scores: 82.67 - 86.37

Table 3: Summary of Bids Received for Category 3:

Table 4: Summary of Bids Received for Category 4: