Item - 2025.BA149.1

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 4, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Document Number 5162400439

Description:

For Recorded Future Subscription Services for the City of Toronto’s Office of the Chief Information Security Officer for a period of one (1) year, with an option in favour of the City to extend the contract on the same terms and conditions for up to four (4) consecutive one (1) year periods.

Note: Should the option year(s) be exercised, then the Chief Information Security Officer will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Optiv Canada Inc.

Contract Award Value:

$386,254 net of all applicable taxes and charges

$436,467 including HST and all applicable charges

$393,052 net of HST recoveries

Contract is expected to start on date of September 1, 2025, for a one (1) year period.

Option Year 1

$405,565 net of all applicable taxes and charges

$458,289 including HST and all applicable charges

$412,703 net of HST recoveries

Option Year 2

$425,844 net of all applicable taxes and charges

$481,203 including HST and all applicable charges

$433,338 net of HST recoveries

Option Year 3

$447,136 net of all applicable taxes and charges

$505,263 including HST and all applicable charges

$455,005 net of HST recoveries

Option Year 4

$469,493 net of all applicable taxes and charges

$530,527 including HST and all applicable charges

$477,756 net of HST recoveries

The total potential contract award including all optional periods is $2,134,292 net of all applicable taxes and charges, $2,411,749 including all applicable taxes and charges. The total potential cost to the City including optional periods is $2,171,854 net of HST recoveries.

Solicitation Issued:  May 20, 2025                     Solicitation Closed:  June 24, 2025

Number of Addenda Issued: Two (2)

Number of Bids:  Three (3)

Table 2: Summary of Bids Received including bid price

*Supplier was found non-compliant with mandatory requirements.