Item - 2025.BA147.9

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the following contract as per the Toronto Municipal Code, Chapter 195-6.6. Procurement of same goods and services as a public body:

Solicitation Number:

Sourcewell Contract Number 020223-CEC

Sourcing Project WS5263062171

Description:

Leveraging the Sourcewell Request for Proposal and Contract 020223-CEC, Fleet Services will piggyback on the Sourcewell Contract with Doosan Bobcat North America Inc. and issue a purchase order to their local dealer, Oaken Holdings Inc. doing business as Bobcat of Toronto for non-exclusive supply and delivery of six (6) various diesel powered, Medium Duty and Compact Construction Equipment with Related Attachments in 2025-2026, with an option to purchase additional Twenty-Seven (27) units in 2025-2026, and Twenty-Two (22) units in 2026-2027, pending budget availability. Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Eighteen (18) units in 2027-2028. This contract is for Two (2) years, with the option to extend the contract to one (1) additional one (1)-year term under the same terms and conditions from the date of award.

Recommended Supplier:

Oaken Holdings Inc. doing business as Bobcat of Toronto

Contract Award Value (2025-2026):

$750,000 net of all applicable taxes and charges

$847,500 including HST and all applicable charges

$763,200 net of HST recoveries

Optional Contract Award Value (2025-2027):

$6,732,343 net of all applicable taxes and charges

$7,607,548 including HST and all applicable charges

$6,850,832 net of HST recoveries

Total Potential Contract Award Value including Optional Purchases (2025-2027):

$7,482,343 net of all applicable taxes and charges

$8,455,048 including HST and all applicable charges

$7,614,032 net of HST recoveries

Contract is expected to start on date of award and end on April 17, 2027.

Option Year 1 (April 18, 2027 to April 17, 2028)

$2,252,406 net of all applicable taxes and charges

$2,545,219 including HST and all applicable charges

$2,292,048 net of HST recoveries

The total potential contract award including option year is $11,000,266 including HST and all applicable charges and $9,734,749 net of all applicable taxes and charges. The total potential cost to the City, including option year, is $9,906,081 net of HST recoveries.

Solicitation Issued: December 6, 2022                    Solicitation Closed: February 2, 2023

Number of Addenda Issued: Four (4)

Number of Bids: Twenty (20)