Item - 2025.BA147.4

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 21, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc5092847122

Description:

For the non-exclusive supply of all labour, materials, and equipment necessary for Toro products, for the City of Toronto Parks and Recreation delivery, for the period from date of award until August 15, 2026 with the option in favour of the City to extend the agreement for up to four (4) separate one (1) year periods, all in accordance with the provisions and specifications contained in the Request for Quotation.

Should the option(s) be exercised, then the General Manager of Parks and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Suppliers:

Turf Care Products Canada Limited

Contract Award Value:

Initial Contract Term: From date of award to August 15, 2026

$800,000 net of all applicable taxes and charges (including 20 percent Miscellaneous Item)

$904,000 including HST and all applicable charges

$814,080 net of HST recoveries

The Contract is expected to start on Date of Award and end on August 15, 2030.

Option Year 1: August 16, 2026 to August 15, 2027

$824,000 net of all applicable taxes and charges

$931,120 including HST and all applicable charges

$838,502 net of HST recoveries

Option Year 2: August 16, 2027 to August 15, 2028

$848,720 net of all applicable taxes and charges

$959,054 including HST and all applicable charges

$863,657 net of HST recoveries

Option Year 3: August 16, 2028 to August 15, 2029

$874,182 net of all applicable taxes and charges

$987,825 including HST and all applicable charges

$889,567 net of HST recoveries

Option Year 4: August 16, 2029 to August 15, 2030

$900,407 net of all applicable taxes and charges

$1,017,460 including HST and all applicable charges

$916,254 net of HST recoveries

The total potential contract award identified in this report for the initial contract term and all option years is $4,247,309 net of all applicable taxes and charges, $4,799,459 including HST and applicable charges. The total potential cost to the City including all option years is $4,322,059 net of HST recoveries.

The above cost calculations for the option years reflect an estimated three (3) percent increase in the Consumer Price Index.

Solicitation Issued:  May 28, 2025         Solicitation Closed: June 25, 2025

Number of Addenda Issued: Two (2)

Number of Bids:  One (1)

Table 2: Summary of Bids Received including bid price:

* Pursuant to the Request for Quotation, the above Contract Award Value is determined by the designated annual Parks and Recreation budget for Toro equipment maintenance