Item - 2025.BA146.6

Tracking Status

This item was considered by Bid Award Panel on August 20, 2025 and was adopted without amendment.

BA146.6 - Award of Doc5196624876 to Ernst & Young LLP for Upgrading SAP SuccessFactors Onboarding 1.0 Module to Onboarding 2.0 For Technology Services Division

Decision Type:: ACTION

Status:: Adopted

Wards:: All

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 14, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc5196624876

Description:

Upgrading SAP SuccessFactors Onboarding 1.0 module to Onboarding 2.0.

Recommended Supplier:

Ernst and Young LLP

Contract Award Value:

$685,000 net of all applicable taxes and charges

$774,050 including HST and all applicable charges

$697,056 net of HST recoveries

Contract is expected to start on September 1, 2025 and end on August 31, 2026.

Origin

(August 14, 2025) Report from the Chief Procurement Officer

Summary

Solicitation Issued: June 5, 2025 Solicitation Closed: July 4, 2025

Number of Addenda Issued: Three (3)

Number of Bids: Two (2)

Table 2: Summary of Bids Received including bid price

Supplier Name	Bid Price (excluding HST)
Ernst and Young LLP	$685,000.00
PricewaterhouseCoopers LLP	$879,638.00

Background Information

(August 14, 2025) Report from the Chief Procurement Officer on Award of Doc5196624876 to Ernst & Young LLP for Upgrading SAP SuccessFactors Onboarding 1.0 Module to Onboarding 2.0 For Technology Services Division
https://www.toronto.ca/legdocs/mmis/2025/ba/bgrd/backgroundfile-257896.pdf

Motions

Motion to Adopt Item (Carried)

Moved by David McLeod.

Vote (Adopt Item)

Result:	Majority Required
Yes:	Leah Ross, David McLeod (Acting Chair), Lena Dianda, Diana Santucci
No:
Absent: