Item - 2025.BA146.4

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 14, 2025) from the Chief Procurement Officer:

Solicitation Number:  

Request for Quotation Doc5091005897

Description:

For the Collection, Removal and Disposal of Waste, Refuse, Debris, Hoarded Items and Hazardous or Contaminated Material from various Private and Public Properties for Municipal Licensing and Standards Division. The award is for an initial contract period of one (1) year from the date of award to August 31, 2026 with the option to renew the contract for four (4) additional separate one (1) year periods, at the sole discretion of the City and subject to budget approval.

Should the option(s) be exercised the Executive Director, Municipal Licensing and Standards will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Forest Ridge Landscaping Inc.

Contract Award Value:

$333,288 net of all applicable taxes and charges

$376,615 including HST and all applicable charges

$339,153 net of HST recoveries

Contract is expected to start on September 1, 2025 and end on August 31, 2026.

Option Year 1: September 1, 2026 - August 31, 2027

$343,286 net of all applicable taxes and charges

$387,913 including all applicable taxes and charges

$349,328 net of HST recoveries

Option Year 2: September 1, 2027 - August 31, 2028

$353,585 net of all applicable taxes and charges

$399,551 including all applicable taxes and charges

$359,808 net of HST recoveries

Option Year 3: September 1, 2028 - August 31, 2029

$364,192 net of all applicable taxes and charges

$411,537 including all applicable taxes and charges

$370,602 net of HST recoveries

Option Year 4: September 1, 2029 - August 31, 2030

$375,118 net of all applicable taxes and charges

$423,883 including all applicable taxes and charges

$381,720 net of HST recoveries

The total potential contract award identified in this report, including all option periods, is $1,999,500 including all applicable taxes and charges and $1,769,469 net of all applicable taxes and charges. The total potential cost to the City including all option periods is $1,800,611 net of HST recoveries.

The cost calculation for the option periods reflect an estimated three (3) percent Consumer Price Index (CPI) adjustment applied annually to the annual cost after the initial year.

Solicitation Issued:  May 30, 2025                 Solicitation Closed: June 25, 2025

Number of Addenda Issued: None

Number of Bids:  Four (4)

Table 2: Summary of Bids Received including bid price