Item - 2025.BA146.2

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 14, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Doc5046216812

Description:

For the non-exclusive supply and delivery of Various Chemical and Gas Detection equipment for the City of Toronto’s Fire Services Division for a period of one (1) year from the date of award, with the option to renew the Contract on the same terms and conditions for an additional four (4) separate one (1) year periods.

Should the option(s) be exercised, then the Fire Chief and General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Visiontec 2008 Ltd - Table A, B, and C

Contract Award Value:

$882,451 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) 

$997,170 including HST and all applicable charges.

$897,982 net of HST recoveries

Contract is expected to start on September 1, 2025 and end August 31, 2026.

Option Year 1: September 1, 2026 to August 31, 2027

$790,945 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items)

$893,768 including all applicable taxes and charges.

$804,866 net of HST recoveries

Option Year 2: September 1, 2027 to August 31, 2028

$504,744 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items)

$570,361 including all applicable taxes and charges.

$513,627 net of HST recoveries

Option Year 3: June 1, 2028 to May 31, 2029

$518,976 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items)

$586,442 including all applicable taxes and charges.

$528,109 net of HST recoveries

Option Year 4: June 1, 2029 to May 31, 2030

$533,634 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items)

$603,006 including all applicable taxes and charges.

$543,026 net of HST recoveries

The total potential contract award identified in this report, including all options years is $3,230,750 net of all applicable taxes and charges and $3,650,747 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $3,287,611 net of HST recoveries.

The above cost calculations reflect an estimated three (3) percent in Consumer Price Index adjustment applied annually to the yearly cost after the initial year and the quantities as provided in the Request for Quotation based on the annual operational needs of Toronto Fire Services.

Solicitation Issued:  April 1, 2025                   Solicitation Closed:  April 28, 2025

Number of Addenda Issued: one (1)

Number of Bids:  one (1)

Table 3: Summary of Bids Received including bid price