Item - 2025.BA145.1

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the following contract as per the Toronto Municipal Code, Chapter 195-6.6. Procurement of same goods and services as a public body:

Solicitation Number:

Request for Quotation Doc4159208180

Description:

For the Non-Exclusive Supply of All Labour, Materials, Equipment and Supervision to Conduct All Tennis Court Repairs, Maintenance Work, and Installation for Various Parks and Recreation Parks Locations.    

Should the options be exercised, then the General Manager of Parks and Recreation will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

Court Contractors Ltd.

Contract Award Value:

$482,459 net of all applicable taxes and charges

$545,179 including HST and all applicable charges

$490,950 net of HST recoveries

Contract is expected to start following the date of award and end by June 30, 2026.

Option Year 1: July 1, 2026 to June 30, 2027

$496,933 net of all applicable taxes and charges

$561,534 including HST and all applicable charges

$505,679 net of HST recoveries

Option Year 2: July 1, 2027 to June 30, 2028

$511,841 net of all applicable taxes and charges

$578,380 including HST and all applicable charges

$520,849 net of HST recoveries

Option Year 3: July 1, 2028 to June 30, 2029

$527,196 net of all applicable taxes and charges

$595,731including HST and all applicable charges

$536,475 net of HST recoveries

Option Year 4: July 1, 2029 to June 30, 2030

$543,012 net of all applicable taxes and charges

$613,604 including HST and all applicable charges

$552,569 net of HST recoveries

The total potential contract award identified in this report, including option years, is $2,561,440 net of all applicable taxes and charges and $2,894,427 including HST and all applicable taxes and charges The total potential cost to the City, including all option years is $2,606,521 net of HST recoveries.

The above cost calculations reflect an estimated three (3) percent in Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued:  April 17, 2025       Solicitation Closed: May 13, 2025

Number of Addenda Issued: One (1)

Number of Bids: Three (3)

Table 2: Summary of Bids Received, including bid price