Item - 2025.BA144.2

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 31, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Doc4882900765

Description:

For the non-exclusive supply, delivery, and setting in place of a Heavy Duty Washer Extractor, Two (2) Product Liquid Chemical Dispenser, Drying Cabinet; and on-site training for a period of one (1) year from the date of award, with the option to renew the Contract on the same terms and conditions for an additional four (4) separate one (1) year periods.

Should the option(s) be exercised, then the Fire Chief and General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Harco Co Ltd.

Contract Award Value:

$350,656 net of all applicable taxes and charges   

$396,241 including HST and all applicable charges.

$356,828 net of HST recoveries

Contract is expected to start on September 1, 2025 and end August 31, 2026.

Option Year 1: September 1, 2026 to August 30, 2027

$83,166 net of all applicable taxes and charges 

$93,978 including all applicable taxes and charges.

$84,630 net of HST recoveries

Option Year 2: September 1, 2027 to August 31, 2028

$85,661 net of all applicable taxes and charges

$96,797 including all applicable taxes and charges.

$87,169 net of HST recoveries

Option Year 3: September 1, 2028 to August 31, 2029

$88,231 net of all applicable taxes and charges 

$99,701 including all applicable taxes and charges.

$89,784 net of HST recoveries

Option Year 4: September 1, 2029 to August 31, 2030

$90,878 net of all applicable taxes and charges

$102,692 including all applicable taxes and charges.

$92,478 net of HST recoveries

The total potential contract award identified in this report, including all options years is $698,593 net of all taxes and $789,410 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $710,888 net of HST recoveries.

The above cost calculations reflect an estimated 3 percent in Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued:  April 29, 2025                 Solicitation Closed:  May 28, 2025

Number of Addenda Issued: two (2)

Number of Bids:  one (1)

Table 3: Summary of Bids Received including bid price