Item - 2025.BA143.6

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 24, 2025) from the Chief Procurement Officer:

Solicitation Number:

Sourcewell Contract Number 101221-VTR

Sourcing Project WS5210122982

Description:

Sourcewell and its current and potential member agencies, which includes all governmental, higher education, K-12 education, not-for-profit, tribal government, and all other public agencies located in all fifty states, Canada, and internationally, issued the Request for Proposals Number 101221 to result in a national contract Sourcewell Contract Number 101221-VTR with Vactor Manufacturing, a Division of Federal Signal for the procurement of catch basin cleaners, water jetters, vacuum excavators, combination sewer cleaners, vacuum excavation, and hydro excavation and related services. The effective date of the Contract was December 20, 2021, the Contract was originally set to expire on November 29, 2025, but has been extended for a fifth year, now expiring on November 29, 2026.

After reviewing Sourcewell Request for Proposals Number 101221, Fleet Services will leverage this Sourcewell Contract with Vactor Manufacturing, a Division of Federal Signal and issue a purchase order to their local dealer, FST Canada Inc. operating as Joe Johnson Equipment for the non-exclusive supply and delivery of One (1) Hydro Excavator, Three (3) Combination Sewer Cleaners, and One (1) Vac Jetter Trailer, all diesel powered, in 2025-2026.

Fleet Services may also purchase an additional Five (5) units in 2026, pending budget availability.

Recommended Supplier:

FST Canada Inc. operating as Joe Johnson Equipment

Contract Award Value:

$4,200,000 net of all applicable taxes and charges

$4,746,000 including HST and all applicable charges

$4,273,920 net of HST recoveries

Contract is expected to start on date of award and end on November 29, 2025.

Option Year 1 (November 30, 2025 to November 29, 2026) (5 Units)

$5,900,000 net of all applicable taxes and charges

$6,667,000 including HST and all applicable charges

$6,003,840 net of HST recoveries

The total potential contract award including option year is $10,100,000 net of all applicable taxes and charges, and $11,413,000 including HST and all applicable charges. The total potential cost to the City including option year is $10,277,760 net of HST recoveries.

The above cost calculations reflect a 18 percent adjustment applied to the last year's cost after the initial award period.

Solicitation Issued:  August 24, 2021             Solicitation Closed:  October 12, 2021

Number of Addenda Issued: Three (3)

Number of Bids: Twenty-Two (22)