Item - 2025.BA142.6

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 17, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Doc5042867501

Description:

For the provision of supply and delivery of shower and commode chairs for a period of two (2) years, with an option in favour of the City to extend the agreement on the same terms and conditions for one (1) additional term of two (2) years, at the sole discretion of the City and subject to budget approval(s).

Should the option period be exercised, the Division Head from Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

HME Ltd.

Contract Award Value:

$1,890,566 net of all applicable taxes and charges (including 5 percent Miscellaneous)

$2,136,340 including all applicable taxes and charges

$1,923,840 net of HST recoveries

Contract is expected to start on August 1, 2025 and end on July 31, 2027.

Optional Term: August 1, 2027 to July 31, 2029

$1,947,283 net of all applicable taxes and charges (including 5 percent for Miscellaneous)

$2,200,430 including all applicable taxes and charges

$1,981,555 net of HST recoveries

The total potential contract award including the optional period is $3,837,849 net of all taxes and charges and $4,336,770 including all applicable taxes and charges. The total potential cost to the City including the optional periods is $3,905,395 net HST recoveries.

The above cost calculations for the Optional Term reflect an estimated three (3) percent increase as per the Consumer Price Index.

Solicitation Issued:  April 1, 2025                   Solicitation Closed:  April 30, 2025

Number of Addenda Issued: One (1)

Number of Bids:  Three (3)

Table 2: Summary of Bids Received including bid price

** Supplier was found non-compliant with the mandatory requirements of the Request for Quotation.

*Bid Price does not contain the 5 percent miscellaneous items.