Item - 2025.BA142.5

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 17, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Doc5006884513

Description:

For supply, delivery, installation and warranty of Steel Bed Frames for Toronto Shelter and Support Services.

Recommended Supplier:

Dasco Storage Solutions Limited

Contract Award Value:

$298,440 net of all applicable taxes and charges (including 20 percent miscellaneous)

$337,237 including HST and all applicable charges

$303,693 net of HST recoveries

Contract is expected to start following the date of award and end by July 22, 2026.

Option Year 1: July 23, 2026, to July 22, 2027

$307,393 net of all applicable taxes and charges (including 20 percent miscellaneous)

$347,354 including all applicable taxes and charges

$312,803 net of HST recoveries

Option Year 2: July 23, 2027, to July 22, 2028

$316,615 net of all applicable taxes and charges (including 20 percent miscellaneous)

$357,775 including all applicable taxes and charges

$322,187 net of HST recoveries

Option Year 3: July 23, 2028, to July 22, 2029

$326,113 net of all applicable taxes and charges (including 20 percent miscellaneous)

$368,508 including all applicable taxes and charges

$331,853 net of HST recoveries

Option Year 4: July 23, 2029, to July 22, 2030

$335,897 net of all applicable taxes and charges (including 20 percent miscellaneous)

$379,563 including all applicable taxes and charges

$341,809 net of HST recoveries

The total potential award value of this contract award identified in this report for all option years is $1,584,458 net of all applicable taxes and charges, $1,790,438 including all applicable taxes and charges. The total potential cost to the City including all option years is $1,612,345 net of HST recoveries.

The above cost calculations for the Option Years reflect an estimated 3 percent increases in the Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued: March 31, 2025       Solicitation Closed: April 29, 2025

Number of Addenda Issued: Two (2)

Number of Bids:  Three (3)

Table 2: Summary of Bids Received including bid price

* Supplier was found to be non-compliant with the mandatory requirements.