Item - 2025.BA142.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( July 17, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Doc4558834641

Description:

For the non-exclusive supply and delivery of Cervical Collars to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2026, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s).  

Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Allied Medical Instruments Inc.

Contract Award Value:

$250,200 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$282,726 including HST and all applicable charges.

$254,604 net of HST recoveries

Contract is expected to start on date of award and end on July 31, 2026

Option Year 1 (August 1, 2026 to July 31, 2027)         

$257,706 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$291,208 including all applicable taxes and charges.

$262,242 net of HST recoveries

Option Year 2 (August 1, 2027 to July 31, 2028)         

$265,437 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$299,944 including all applicable taxes and charges.

$270,109 net of HST recoveries

Option Year 3 (August 1, 2028 to July 31, 2029)         

$273,400 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$308,942 including all applicable taxes and charges.

$278,212 net of HST recoveries

Option Year 4 (August 1, 2029 to July 31, 2030)         

$281,602 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$318,211 including all applicable taxes and charges.

$286,559 net of HST recoveries

The total potential contract award identified in this report, including all option years, is $1,328,346 net of all applicable taxes and charges, $1,501,031 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,351,725 net of HST recoveries.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued: May 27, 2025        Solicitation Closed: June 26, 2025

Number of Addenda Issued: Zero (0)

Number of Bids: Seven (7)

Table 2: Summary of Bid Received including bid price.

*Bid Price does not contain the 20 percent miscellaneous items.