Item - 2025.BA142.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the revised report (July 23, 2025) from the Chief Procurement Officer:

Solicitation Number:
Mohawk Medbuy Corporation Contract Number CW15407
Sourcing Request SR5211739832; Sourcing Project WS5251894015

Seniors Services and Long-Term Care reviewed the Mohawk Medbuy Corporation's Request for Proposal requirements, evaluation and scoring process and determined that they closely matched the Seniors Services and Long-Term Care's needs. As a participant leveraging Mohawk Medbuy Corporation contract, a membership fee of 1.22 percent as well as a volume discount of 3 percent or 4 percent will be applied to all spending associated with this contract. An analysis was conducted and determined that the membership fee will be calculated quarterly on a fiscal year basis. The volume rebate amount should be sufficient to offset the membership fee but if the amount is not enough the difference will be paid through a Divisional Purchase Order.

Piggybacking on Mohawk Medbuy Corporation Contract Number CW15407 for the provision of Incontinence Products for Seniors Services and Long-Term Care Homes for a period of one (1) year, with an option in favour of the City to extend for an additional four (4) separate one (1) year periods.

Should the option(s) be exercised, then the General Manager of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Cardinal Health Canada Inc.

Contract Award Value:

$2,351,554 net of all applicable taxes and charges (including 10 percent Miscellaneous, membership fee and volume discount)

$2,657,256 including HST and all applicable charges

$2,392,941 net of HST recoveries

Contract is expected to start on August 1, 2025, and end on July 31, 2026.

Option Year 1 - August 1, 2026 to July 31, 2027

$2,351,554 net of all applicable taxes and charges (including 10 percent Miscellaneous, membership fee and volume discount)

$2,657,256 including HST and all applicable charges

$2,392,941 net of HST recoveries

Option Year 2 - August 1, 2027 to July 31, 2028

$2,351,554 net of all applicable taxes and charges (including 10 percent Miscellaneous, membership fee and volume discount)

$2,657,256 including HST and all applicable charges

$2,392,941net of HST recoveries

Option Year 3 - August 1, 2028 to July 31, 2029

$2,351,554 net of all applicable taxes and charges (including 10 percent Miscellaneous, membership fee and volume discount)

$2,657,256 including HST and all applicable charges

$2,392,941 net of HST recoveries

Option Year 4 - August 1, 2029 to July 31, 2030

$2,351,554 net of all applicable taxes and charges (including 10 percent Miscellaneous, membership fee and volume discount)

$2,657,256 including HST and all applicable charges

$2,392,941 net of HST recoveries

The total potential contract award including the option years is $11,757,770 net of all taxes and charges, $13,286,280 including all applicable taxes and charges, and $11,964,707 net of HST recoveries.

* Note: A membership fee of 1.22 percent is applied to all spending associated with Mohawk Medbuy Corporation contracts. Fee calculated from the value of the contract prior to adjusting for volume discount.

**Note: A volume discount is applied to all spending associated with this Mohawk Medbuy Corporation contract (3 percent for underpads category and 4 percent for undergarments category). Discount calculated from value of the contract prior to adjusting for membership fee.

Solicitation Issued: October 9, 2024   Solicitation Closed:  November 8, 2024

The original solicitation was issued by Mohawk Medbuy Corporation for suppliers in the United States and Canada as Request for Proposal Number CW15407/16426. 

The contract was awarded on April 18, 2025, expiry in its current form on October 31, 2030 with the option to extend the Contract for one (1) additional two (2) year period upon the request of Mohawk Medbuy Corporation and written agreement by the Supplier.