Item - 2025.BA141.10

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 10, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Doc4781406813

Description:

For the non-exclusive supply and delivery of Fire Station appliances including all labour, materials, parts and equipment, travel, and supervision necessary to provide delivery, and setting in place of appliances and certain services to the City of Toronto Fire Services for a period of one (1) year, with the option to renew the Contract on the same terms and conditions for an additional four (4) separate one (1) year periods.

Should the option(s) be exercised, then the Fire Chief and General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Lunar Contracting Inc.

Contract Award Value:

$378,834 net of all applicable taxes and charges (including 20 percent for Miscellaneous) 

$428,082 including HST and all applicable charges.

$385,501 net of HST recoveries

Contract is expected to start on July 1, 2025 and end June 30, 2026.

Option Year 1: July 1, 2026 to June 30, 2027

$390,199 net of all applicable taxes and charges (including 20 percent for Miscellaneous)

$440,925 including all applicable taxes and charges.

$397,067 net of HST recoveries

Option Year 2: July 1, 2027 to June 30, 2028

$401,905 net of all applicable taxes and charges (including 20 percent for Miscellaneous)

$454,153 including all applicable taxes and charges.

$408,979 net of HST recoveries

Option Year 3: July 1, 2028 to June 30, 2029

$413,962 net of all applicable taxes and charges (including 20 percent for Miscellaneous)

$467,777 including all applicable taxes and charges.

$421,248 net of HST recoveries

Option Year 4: July 1, 2029 to June 30, 2030

$426,381 net of all applicable taxes and charges (including 20 percent for Miscellaneous)

$481,811 including all applicable taxes and charges.

$433,885 net of HST recoveries

The total potential contract award identified in this report, including all options years is $2,011,281net of applicable taxes and charges and $2,272,748 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $2,046,680 net of HST recoveries.

The above cost calculations reflect an estimated 3 percent in Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued:  January 16, 2025                 Solicitation Closed:  March 21, 2025

Number of Addenda Issued: three (3)

Number of Bids:  three (3)

Table 2: Summary of Bids Received including bid price