Item - 2025.BA138.9

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the following contract as per the Toronto Municipal Code, Chapter 195-6.6. Procurement of same goods and services as a public body:

Solicitation Number:

Sourcewell Request for Proposal Number 082923-DAC

Sourcing Project WS5147684711

Description:

Leveraging the Sourcewell Request for Proposal and Contract 082923-DAC, Fleet Services will piggyback on the Sourcewell Contract with Deere and Company and issue a purchase order to their local dealer, Green Tactors Inc. for non-exclusive supply and delivery of Fifty Two (52) various diesel powered heavy Agriculture equipment with related accessories and attachments in 2025, with an option to purchase Seven (7) units in 2026, pending budget availability. Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Eleven (11) units in 2028. This contract is for two (2) years, with the option to extend the contract to one (1) additional one-year term under the same terms and conditions from the date of award.

Recommended Supplier:

Green Tractors Inc.

Contract Award Value:

$10,894,006 net of all applicable taxes and charges

$12,310,227 including HST and all applicable charges

$11,085,741 net of HST recoveries

Contract is expected to start on date of award and end on June 14, 2027.

Option Year 1 (June 15, 2027 to June 14, 2028)

$1,875,706 net of all applicable taxes and charges

$2,119,548 including HST and all applicable charges

$1,908,718 net of HST recoveries

The total potential contract award including option year is $14,429,775 including HST and all applicable charges and $12,769,712 net of all applicable taxes and charges. The total potential cost to the City, including option year, is $12,994,459 net of HST recoveries.

Solicitation Issued: November 15, 2022           Solicitation Closed: January 17, 2023

Number of Addenda Issued: Five (5)

Number of Bids: Eighteen (18)