Item - 2025.BA138.3

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 19, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4864874854   

Description:

For the non-exclusive supply and delivery of bike lane bollards and related items to various Purchasing and Materials Management (Stores) locations from the date of award to January 31, 2026, with the option to renew the Contract for four (4) additional one (1) year periods at the sole discretion of the City and subject to budget approval(s).  

Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Develotech Inc.

Contract Award Value:

$ 235,692 net of all applicable taxes and charges

$ 266,332 including HST and all applicable charges.

$ 239,840 net of HST recoveries

Contract is expected to start on date of award and end on January 31, 2026.

Option Year 1 (February 1, 2026 to January 31, 2027)

$242,763 net of all applicable taxes and charges (including 20 percent for miscellaneous items)   

$274,322 including all applicable taxes and charges.

$247,035 net of HST recoveries

Option Year 2 (February 1, 2027 to January 31, 2028)

$250,046 net of all applicable taxes and charges (including 20 percent for miscellaneous items)   

$282,552 including all applicable taxes and charges.

$254,446 net of HST recoveries

Option Year 3 (February 1, 2028 to January 31, 2029)

$257,547 net of all applicable taxes and charges (including 20 percent for miscellaneous items)   

$291,028 including all applicable taxes and charges.

$262,080 net of HST recoveries

Option Year 4 (February 1, 2029 to January 31, 2030)

$265,273 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$299,759 including all applicable taxes and charges.   

$269,942 net of HST recoveries

The total potential combined contract award identified in this report including option years is $1,251,321 net of all applicable taxes and charges, $1,413,993 including all applicable taxes and charges. The total potential cost to the City including option years is $1,273,344 net of HST recoveries.   

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued: December 5, 2024           Solicitation Closed: February 5, 2025

Number of Addenda Issued: Four (4)

Number of Bids: Six (6)   

Table 2: Summary of Bid Received including bid price

* Bid Price does not contain the 20 percent miscellaneous items