Item - 2025.BA138.1

Tracking Status

This item was considered by Bid Award Panel on June 25, 2025 and was adopted without amendment.

BA138.1 - Award of Doc4749624256 to Arup Canada Inc. for the Geospatial Document Access System Project Assessment for Toronto Water

Decision Type:: ACTION

Status:: Adopted

Wards:: All

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 19, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Proposal Doc4749624256

Description:

Professional Services for Geospatial Document Access System Project (Phase 1 – Study/Assessment)

Recommended Supplier:

Arup Canada Inc.

Contract Award Value:

$768,985 net of all applicable taxes and charges

$868,953 including HST and all applicable charges

$782,519 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2026

Origin

(June 19, 2025) Report from the Chief Procurement Officer

Summary

Solicitation Issued: November 6, 2024 Solicitation Closed: January 10, 2025

Number of Addenda Issued: Five (5)

Number of Bids: Two (2)

Table 2: Summary of Bids Received

Supplier Name
Arup Canada Inc*
Tom Wolfer**

*Pursuant to the Request for Proposals document, the contract award value includes contingency.

**Supplier did not meet minimum technical threshold

Background Information

(June 19, 2025) Report from the Chief Procurement Officer on Award of Doc4749624256 to Arup Canada Inc. for the Geospatial Document Access System Project Assessment for Toronto Water
https://www.toronto.ca/legdocs/mmis/2025/ba/bgrd/backgroundfile-256631.pdf

Motions

Motion to Adopt Item (Carried)

Moved by Lena Dianda.

Vote (Adopt Item)

Result:	Majority Required
Yes:	Leah Ross (Chair), David McLeod, Lena Dianda, Diana Santucci
No:
Absent: