Item - 2025.BA137.5

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 12, 2025) from the Chief Procurement Officer:

Solicitation Number:  

Request for Quotation Doc4744106207

Description:

For the non-exclusive supply of all labour, equipment and material necessary for Fencing, Boarding or Blocking of Doors, Windows and other Openings in Buildings and Structures, and Draining of Swimming Pools and Stagnant Water, at Various Locations within the City of Toronto, as and when required for the Municipal Licensing and Standards Division. The award is for an initial contract period of one (1) year from the date of award to June 30th, 2026 with the option to renew the contract for four (4) additional separate one (1) year periods, at the sole discretion of the City and subject to budget approval.

Should the option(s) be exercised the Executive Director, Municipal Licensing and Standards will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Direct Construction Company Limited

Contract Award Value:

$196,119 net of all applicable taxes and charges

$221,615 including HST and all applicable charges

$199,571 net of HST recoveries

Contract is expected to start on July 1, 2025 and end on June 30, 2026.

Option Year 1: July 1, 2026 - June 30, 2027

$202,003 net of all applicable taxes and charges

$228,263 including all applicable taxes and charges

$205,558 net of HST recoveries

Option Year 2: July 1, 2027 - June 30, 2028

$208,063 net of all applicable taxes and charges

$235,111 including all applicable taxes and charges

$211,725 net of HST recoveries

Option Year 3: July 1, 2028 - June 30, 2029

$214,305 net of all applicable taxes and charges

$242,164 including all applicable taxes and charges

$218,076 net of HST recoveries

Option Year 4: July 1, 2029 - June 30, 2030

$220,734 net of all applicable taxes and charges

$249,429 including all applicable taxes and charges

$224,619 net of HST recoveries

The total potential contract award identified in this report, including all option periods, is $1,176,582 including all applicable taxes and charges and $1,041,224 net of all applicable taxes and chares. The total potential cost to the City including all option periods is $1,059,549 net of HST recoveries.

The cost calculation for the option periods reflect an estimated three (3) percent Consumer Price Index (CPI) adjustment applied annually to the annual cost after the initial year.

Solicitation Issued:  January 29, 2025             Solicitation Closed: February 28, 2025

Number of Addenda Issued: Three (3)

Number of Bids:  Six (6)

Table 2: Summary of Bids Received including bid price

* Supplier was found non-compliant with mandatory requirements