Item - 2025.BA136.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 5, 2025) from the Chief Procurement Officer:

Solicitation Number:

Kinetic GPO Request for Standing Offers Number 23-02

Sourcing Project WS4341929905

Description:

For the provision of professional services, M5 and Fuelfocus upgrades, service support, and hardware for the City of Toronto’s Fleet Services Division from the date of award to May 31, 2026, with an option in favour of the City to extend the contract under the same terms and conditions for an additional term of two (2) additional one (1)-year periods.

After reviewing this Kinetic GPO’s Request for Standing Offers 23-02, Fleet Services is requesting to piggyback on this Kinetic GPO Contract with the AssetWorks Inc.

Should the option year(s) be exercised, then the General Manager, Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

AssetWorks Inc.

Contract Award Value:

$650,353 net of all applicable taxes and charges

$734,898 including HST and all applicable charges

$661,799 net of HST recoveries

Contract is expected to start on date of award and end on May 31, 2026.

Optional Year 1 - June 1, 2026 to May 31, 2027

$669,863 net of all applicable taxes and charges

$756,945 including HST and all applicable charges

$681,653 net of HST recoveries

Optional Year 2 - June 1, 2027 to May 31, 2028

$689,959 net of all applicable taxes and charges

$779,654 including HST and all applicable charges

$702,102 net of HST recoveries

The total potential contract award including option years is $2,271,497 including HST and all applicable charges and $2,010,175 net of all applicable taxes and charges. The total potential cost to the City including both option years is $2,045,554 net of HST Recoveries.

The above cost calculations reflect a twenty percent (20 percent) miscellaneous.

Solicitation Issued: February 3, 2023    Solicitation Closed: March 31, 2023

Number of Addenda Issued: One (1)

Number of Bids: Two (2)