Item - 2025.BA135.1

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 29, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4611820536

Description:

For Preventive Maintenance of Catch Basins, Grease Traps and Oil Interceptors for Corporate Real Estate Management, Children's Services, Seniors Services and Long-Term Care, Fleet Services, and Solid Waste Management Divisions.

The award is for an initial contract period of three (3) years from date of award to May 31, 2028, with an option in favour of the City to extend the contract under the same terms and conditions for up to additional two (2) separate one (1)-year periods.

Should the option year(s) be exercised, the Divisions will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

GFL Environmental Services Inc.

Contract Award Value:

$6,023,348 net of all applicable taxes and charges

$6,806,383 including HST and all applicable charges

$6,129,358 net of HST recoveries

Contract is expected to start on date of award and end on May 31, 2028.

Option Year 1 - June 1, 2028 to May 31, 2029

$2,068,016 net of all applicable taxes and charges

$2,336,858 including HST and all applicable charges

$2,104,413 net of HST recoveries

Option Year 2 - June 1, 2029 to May 31, 2030

$2,130,056 net of all applicable taxes and charges

$2,406,964 including HST and all applicable charges

$2,167,545 net of HST recoveries

The total potential contract award including both option years is $10,221,420 net of all applicable taxes and charges, and $11,550,205 including HST and all applicable charges. The total potential cost to the City, including both option years, is $10,401,317 net of HST recoveries.

The values mentioned above include 20 percent miscellaneous amount for Seniors Services and Long-Term Care, Children's Services, and Solid Waste Management Services Divisions. Corporate Real Estate Management and Fleet Services Divisions do not require additional miscellaneous amount.

The above cost calculations reflect three percent (3 percent) Consumer Price Index adjustment applied to each year's cost after the initial three (3)-year period.

Solicitation Issued: December 27, 2024         Solicitation Closed: March 11, 2025

Number of Addenda Issued: Nine (9)

Number of Bids: Five (5)

Table 2: Summary of Bids Received including bid price

* The Bid Price is the Supplier's bid on estimated annual quantities for the first year.

** Supplier was found non-compliant with mandatory requirements.