Item - 2025.BA132.2

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 8, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4925861999

Description:

Supply, Delivery, and Warranty of Service Carts, Hampers and Linen Carts for Various Senior Services and Long-Term Care Homes for a period of two (2) years, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to three (3) separate one (1) year periods.

Recommended Supplier:

Acart Equipment Ltd. (Category 1: Utility & Service Carts and Category 5: Welded Aluminum Extrusion Frame Linen Carts)

Contract Award Value:

$465,636 net of all applicable taxes and charges (including 20 percent miscellaneous items)

$526,169 including all applicable taxes and charges

$473,831 net of HST recoveries

Contract is expected to start on June 1, 2025 and end on May 31, 2027.

Option Year 1: June 1, 2027 to May 31, 2028

$239,803 net of all applicable taxes and charges (including 20 percent miscellaneous items)

$270,977 including HST and all applicable charges

$244,023 net of HST recoveries

Option Year 2: June 1, 2028 to May 31, 2029 (including 20 percent miscellaneous items)

$246,997 net of all applicable taxes and charges

$279,106 including HST and all applicable charges

$251,344 net of HST recoveries

Option Year 3: June 1, 2029 to May 31, 2030

$254,407 net of all applicable taxes and charges (including 20 percent miscellaneous items)

$287,480 including HST and all applicable charges

$258,884 net of HST recoveries

The total potential combined contract award identified in this report including option years is $1,206,842 net of all applicable taxes and charges, $1,363,732 including all applicable taxes and charges. The total potential cost to the City including option years is $1,228,083 net of HST recoveries.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial two (2) year period.

MIP Inc. to receive a contract award for Category 2 (Hampers) and Category 6 (Welded Steel-Aluminum Structure Customizable Linen Carts) being the lowest Supplier meeting specifications in the total amount of $363,169 net of all applicable taxes and charges ($369,561 net of HST recoveries) including all option years, all in accordance with the Purchasing By-Law 195-8.1, Toronto Municipal Code Chapter 195-Section 8, Authority to Award.

Five Star Enterprises of Canda Ltd. to receive a contract award for Category 3 (Fabric Closure PVC Linen Carts) being the lowest Supplier meeting specifications in the total amount of $104,222 net of all applicable taxes and charges ($106,056 net of HST recoveries) including all option years, all in accordance with the Purchasing By-Law 195-8.1, Toronto Municipal Code Chapter 195-Section 8, Authority to Award.

Stevens Company Ltd. to receive a contract award for Category 4 (Steel Base PVC Shutter Linen Carts) being the lowest Supplier meeting specifications in the total amount of $396,348 net of all applicable taxes and charges ($403,324 net of HST recoveries) including all option years, all in accordance with the Purchasing By-Law 195-8.1, Toronto Municipal Code Chapter 195-Section 8, Authority to Award.

Solicitation Issued: January 21, 2025            Solicitation Closed: February 24, 2025

Number of Addenda Issued: One (1)

Number of Bids:  Five (5)

Table 2: Summary of Bids Received including bid price (Category 1: Utility & Service Carts)

* Supplier was found non-compliant with mandatory technical requirements.

Table 3: Summary of Bids Received including bid price (Category 5: Welded Aluminum Extrusion Frame Linen Carts)

* Supplier was found non-compliant with mandatory technical requirements.