Item - 2025.BA131.5

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 1, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc5017706330

Description:

Processing Services for up to 50,000 tonnes annually of Organic Material with or without Haulage Services for a period of three (3) years from June 1, 2025 to May 30, 2028 with an option in favor of the City to extend the term of the agreement for up to one (1) additional separate one (1) year period, in accordance with the provisions and specifications contained in the Request for Quotation.

This Request for Quotation permits two (2) Contracts to be awarded, one (1) each to the two (2) lowest Suppliers for each Contract.  Both Contracts will be without Haulage Services, Contract Option 1 - 30,000 Tonne capacity and Contract Option 2 - 20,000 respectively.   

Should the option(s) be exercised, the General Manager of Solid Waste Management Services will request that the Chief Procurement Officer process the renewals under the same terms and conditions.

Recommended Suppliers:

StormFisher Environmental Ltd. (Contract Option 1 - 30,000 Tonne Capacity)

Seacliff Energy Corp. (Contract Option 2 - 20,000 Tonne Capacity)

Contract Award Value:

StormFisher Environmental Ltd. (Contract Option 1 - 30,000 Tonne Capacity)

$9,013,064 net of all applicable taxes and charges

$10,184,763 including HST and all applicable charges

$9,171,694 net of HST recoveries

Contracts are expected to start on June 1, 2025 and end on May 30, 2028.

Option Period 1: June 1, 2028 to May 31, 2029

$3,186,392 net of all applicable taxes and charges

$3,600,623 including HST and all applicable charges

$3,242,472 net of HST recoveries

The total potential contract award including the option year is $13,785,386 including all applicable taxes and charges The total potential cost to the City, including the option year is $12,414,167 net of HST recoveries

Contract Award Value:

Seacliff Energy Corp. (Contract Option 2 - 20,000 Tonne Capacity)

$6,676,344 net of all applicable taxes and charges

$7,544,269 including HST and all applicable charges

$6,793,848 net of HST recoveries

Contracts are expected to start on June 1, 2025, and end on May 30, 2028.

Option Period 1: June 1, 2028 to May 31, 2029

$2,360,290 net of all applicable taxes and charges

$2,667,128 including HST and all applicable charges

$2,401,831 net of HST recoveries

The total potential contract award including the option year is $10,211,397 including all applicable taxes and charges. The total potential cost to the City, including the option year, is $9,195,679 net of HST recoveries

The total potential award including the option years for both options is $21,236,091 net of all applicable taxes and charges, and $23,996,782 including all applicable taxes and  charges. The total potential cost to the City including the option year is $21,609,846 net of HST recoveries.

The above cost calculations include a three (3) percent CPI adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued:March 6, 2025        Solicitation Closed:  April 8, 2025

Number of Addenda Issued: Four (4)

Number of Bids:  Seven (7)

Table 2: Summary of Bids Received for Contract Option 1 - 30,000 Tonnes

* Pursuant to the Request for Quotation document, the contract award value includes contingency.

Table 3: Summary of Bids Received for Contract Option 2 - 20,000 Tonnes 

* Pursuant to the Request for Quotation document, the contract award includes contingency.

** Supplier was found non-compliant with mandatory requirements